Administrative Assistant – Construction Estimating & Design

Administrative Assistant – Construction Estimating & Design

Position Overview

This energetic, enthusiastic, team-oriented person who is detail-oriented and skilled at error-free data entry, and with good communication and writing skills will provide administrative support to Munger’s estimating and design team.

Job Dimensions

• Support Estimators with subcontractor outreach, research and invitation to bid documents.
• Upload drawings, specifications, addenda, and bulletins to Munger’s construction management file sharing system throughout the bidding process.
• Develop, distribute, and update project alerts.
• Assist with Munger and AIA prime contract development.
• Assist estimators with subcontract development.
• Compile prevailing wage instructions packet for inclusion in subcontracts and coordinate with Finance to follow up with Subcontractors regarding submission of certified payrolls.
• Compile project information binders for project managers and project supervisors.
• Assist with filing for building permit process.
• Attend meetings, maintain, and distribute minutes.
• Compile and share key design/build estimating information throughout bidding process.
• Develop cost breakouts after project kick-off, including material breakouts, timelines, etc.
• Maintain the subcontractor database for new and existing subcontractors.
• Keep customers informed on project status throughout the estimating process.
• Complete annual Department of Administrative Services (DAS) Contractor Pre-Qualification application and manage requests for DAS certification from prospective Customers.

Knowledge, Skills, and Abilities

• A high school degree and one year of proven administrative support experience in a business setting. Construction industry experience is a strong differentiator.
• Proficient with office automation technology, and MS Office, email, Google, and job-related software
• Accurate document processing following standardized procedures with a strong attention to detail
• Able to self-start and work independently without direction
• Cooperative working relationships with team members and external subcontractors
• Proficient writing/proofreading skills
• Strong interpersonal and listening skills
• Strong time management, assertiveness, well organized, meets deadlines
• Demonstrates flexibility in accommodating changing priorities, processes, or methods.
• Demonstrates commitment to cost and time effectiveness.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative support: 1 year (Required)

Ability to Relocate:

• Branford, CT 06405: Relocate before starting work (Required)

Work Location: In person