Address
Form of workWinston-Salem, NC
JOB SUMMARY:
The Clinical & Translational Science Institute (CTSI) Administrative Assistantprovides a wide variety of administrative duties toward meeting departmental goals in support of the CTSI department and leadership. Performs calendar management for 5 CTSI leaders, travel/meeting/event coordination, project support, conference and virtual communications room set up, and document/presentation preparation.
EDUCATION/EXPERIENCE:
- High school diploma or recognized equivalent.
- Must have (3) three years administrative support experience in a professional setting.
- Associate's degree in Secretarial Science preferred.
- Punctuality, accountability, and keen attention to detail in each duty.
- Strong team player with excellent collaboration skills.
- Problem-solver who can produce quality content and stay focused under constantly shifting conditions and priorities.
- Ability to prioritize and execute multiple projects under tight timelines.
ESSENTIAL FUNCTIONS:
- Functions as point of contact for department leader(s).
- Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.
- Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed.
- Optimizes leader's travel schedules and expedites expense reports.
- Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate Medical Center official.
- Provides administrative support at meetings of significance.
- Assists with departmental budget by processing expenditures for accurate accounting.
- Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.
- Compiles confidential Medical Center information using discretion as to appropriate action.
- Composes correspondence and signs on behalf of leader as delegated.
- Assists with coordination of administrative support functions in the office.
- Provides direction to other administrative staff in department as appropriate.
- Performs other related duties as requested.
SKILLS/QUALIFICATIONS:
- Broad knowledge of Medical Center operations and policies
- Ability to build collaborative relationships
- Detail oriented
- Ability to meet deadlines
- Ability to multi-task and prioritize
- Proficiency in Microsoft Office programs
- Proactively seek ways to improve skills
WORK ENVIRONMENT:
- Hybrid work schedule: weekly 3 days onsite, 2 days remote
- Clean, well-lit, office environment
WFUSOM-1
Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.
Atrium Health is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem - that includes Brenner Children's Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians.
Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.
It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.
