Administrative Assistant ( Church)

Job Summary :

The Administrative Assistant I perform a range of general clerical and basis bookkeeping responsibilities; oversee routine and advanced duties of other managers, employees, and the senior minister; work closely administrators to organize files, create correspondence, and prepare reports or documents. This role is critical to smooth and efficient operation of the department. 

Essential Duties and Responsibilities:

·      Answer phones and greet visitors.

·      Schedule appointments and maintain calendars.

·      Schedule and coordinate meetings; book travel as required

 Primarily, with input from the senior minister, create and publish the Sunday Bulletin and other special programs

·      Read analyze incoming memos, letters and other correspondence to determine their significance and distribute appropriately.  

·      Write and edit communications such as memos, emails, invoices, and reports.

·      Maintain accurate and timely records of certain financial transactions.

·      Ensure completeness of check logs and disbursement records.

·      Maintain and store records either electronically or as hardcopy as needed within the department.

·      Maintain financial security by upholding internal controls. 

·      Create and distribute weekly newsletter and other special communication to church members and other followers; contribute to social media platforms.  

Qualifications:

·      Experience with church or non-profit accounting(preferred)

·      A high school diploma or equivalent and five year of clerical/secretarial experience, or bachelor’s degree. (Required)

·      Proficiency in various computer software applications. (Required)

Skills and Abilities:

·      Demonstrated analytical and problem-solving skills

·      Attention to detail and accuracy

·      Initiative and ability to work independently

·      Excellent written and verbal communication skills

·      Effective time management 

·    Organization skills,  ability to prioritize work and meet deadlines 

·      Sound judgement

·      High degree of integrity and ability to maintain confidentiality

Technical Skills:

·      Intermediate to advanced proficiency with Microsoft Office software (Excel, Word, PowerPoint), 

·      Willingness to learn at entry level or currently have familiarity with various internet-based functions, systems and software applications e.g. Vanco, banking software, accounting packages

·      Experience with the CDM+ Church Management Tool is a plus

·      Ability to use computers, copiers, phone systems and other office related equipment (required) 

·      Openness to explore new functionality and tools to enhance productivity