Address
Form of workPosition Type:
Secretarial/Clerical/Secretary
Date Posted:
3/15/2024
Location:
Clarendon County School District
Date Available:
TBD
Closing Date:
Until Filled
JOB TITLE: District Administrative Assistant
FLSA Status: Non-Exempt
Pay Grade: Group 6
Days of Work: 240
Hours per Day: 8
GENERAL STATEMENT OF JOB
Provides administrative and secretarial support to the assigned department. Performs a variety of duties to support areas of responsibility including phones and providing information, recommendations and direction as requested by the assigned administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides administrative support by performing such duties as answering incoming telephone calls and taking messages; sorts and distributes mail; directs visitors; and schedules meetings.
Performs computer data entry to record and retrieve information; generates computer reports as required.
May order, control, and/or monitor departmental supplies and equipment.
Processes purchase orders following district financial procedures.
Interacts with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials and agencies, etc.
Responds to inquiries and requests for assistance from school personnel, parents, other districts and agencies, and the general public.
Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, telephone system, etc.
Willingly performs other duties as assigned or requested.
MINIMUM TRAINING AND EXPERIENCE
High school graduate with one to two years of clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
JOB REQUIREMENTS
Knowledge:
Knowledge of Business English, grammar, spelling, punctuation, mathematical computation. Working knowledge of departmental policies, procedures, and operations. General knowledge of the principles of office management and of modern office procedures, systems and equipment. Knowledge of the records and reports which must be prepared and maintained. Knowledge of the importance in maintaining the confidentiality of student and employee information.
Skills/Effort:
Working knowledge of Microsoft Office applications. Ability to multi-task and work independently on confidential assignments, clerical tasks and with confrontational people. Ability to communicate both orally and in written format with employees, parents, and students. Ability to maintain high standards of accuracy in exercising duties. Ability to type clear copy at the minimum required rate. Skill in the use of general office equipment including computers, printers, calculators, copiers, switchboards, facsimile machines, etc. Ability to communicate electronically via email, and manage electronic data and files in an organized manner. Excellent organization, time management and telephone skills.
Additional Physical, Cognitive, and Other Requirements:
Duties involve sedentary work that includes some standing or walking. Must be able to talk, read and hear, and effectively perceive and exchange information in a variety of oral, written and/or printed formats. Must be able to record and exchange data, and follow or deliver verbal or written instructions. Duties require the ability to prepare various records and reports and enter data in correct form including proper spelling, punctuation, and grammar. Must be able to compare and analyze information in numeric or symbolic form, and appropriately process color, depth and spatial relationships. Must have sufficient hand, eye and foot coordination to use or operate standard office equipment, items, and supplies. Duties of the job require routine keyboard operations and the frequent use of a computer monitor and related equipment. Duties may involve the pushing, pulling and/or lifting of items weighing up to 25 pounds and the exertion of up to 10 pounds of force on a recurring basis.
Working Conditions:
Conducts duties in an office environment with limited exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention and meeting deadlines. Physical demands are generally restricted to office work requiring the lifting or moving of items weighing up to 25 pounds. Job requires the operation of standard office equipment. Nature of job requires frequent use of a computer and monitor for long durations.
Responsibility:
No direct budgetary or supervisory responsibility.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
EEO STATEMENT
Clarendon County School District does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sex, pregnancy, gender identity, sexual orientation, marital status, parental status, ethnicity, national origin, age, disability, genetic information, military status, political beliefs, reprisal or retaliation for prior civil rights activity, or any other basis prohibited by law.
Secretarial/Clerical/Secretary
Date Posted:
3/15/2024
Location:
Clarendon County School District
Date Available:
TBD
Closing Date:
Until Filled
JOB TITLE: District Administrative Assistant
FLSA Status: Non-Exempt
Pay Grade: Group 6
Days of Work: 240
Hours per Day: 8
GENERAL STATEMENT OF JOB
Provides administrative and secretarial support to the assigned department. Performs a variety of duties to support areas of responsibility including phones and providing information, recommendations and direction as requested by the assigned administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides administrative support by performing such duties as answering incoming telephone calls and taking messages; sorts and distributes mail; directs visitors; and schedules meetings.
Performs computer data entry to record and retrieve information; generates computer reports as required.
May order, control, and/or monitor departmental supplies and equipment.
Processes purchase orders following district financial procedures.
Interacts with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials and agencies, etc.
Responds to inquiries and requests for assistance from school personnel, parents, other districts and agencies, and the general public.
Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, telephone system, etc.
Willingly performs other duties as assigned or requested.
MINIMUM TRAINING AND EXPERIENCE
High school graduate with one to two years of clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
JOB REQUIREMENTS
Knowledge:
Knowledge of Business English, grammar, spelling, punctuation, mathematical computation. Working knowledge of departmental policies, procedures, and operations. General knowledge of the principles of office management and of modern office procedures, systems and equipment. Knowledge of the records and reports which must be prepared and maintained. Knowledge of the importance in maintaining the confidentiality of student and employee information.
Skills/Effort:
Working knowledge of Microsoft Office applications. Ability to multi-task and work independently on confidential assignments, clerical tasks and with confrontational people. Ability to communicate both orally and in written format with employees, parents, and students. Ability to maintain high standards of accuracy in exercising duties. Ability to type clear copy at the minimum required rate. Skill in the use of general office equipment including computers, printers, calculators, copiers, switchboards, facsimile machines, etc. Ability to communicate electronically via email, and manage electronic data and files in an organized manner. Excellent organization, time management and telephone skills.
Additional Physical, Cognitive, and Other Requirements:
Duties involve sedentary work that includes some standing or walking. Must be able to talk, read and hear, and effectively perceive and exchange information in a variety of oral, written and/or printed formats. Must be able to record and exchange data, and follow or deliver verbal or written instructions. Duties require the ability to prepare various records and reports and enter data in correct form including proper spelling, punctuation, and grammar. Must be able to compare and analyze information in numeric or symbolic form, and appropriately process color, depth and spatial relationships. Must have sufficient hand, eye and foot coordination to use or operate standard office equipment, items, and supplies. Duties of the job require routine keyboard operations and the frequent use of a computer monitor and related equipment. Duties may involve the pushing, pulling and/or lifting of items weighing up to 25 pounds and the exertion of up to 10 pounds of force on a recurring basis.
Working Conditions:
Conducts duties in an office environment with limited exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention and meeting deadlines. Physical demands are generally restricted to office work requiring the lifting or moving of items weighing up to 25 pounds. Job requires the operation of standard office equipment. Nature of job requires frequent use of a computer and monitor for long durations.
Responsibility:
No direct budgetary or supervisory responsibility.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
EEO STATEMENT
Clarendon County School District does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sex, pregnancy, gender identity, sexual orientation, marital status, parental status, ethnicity, national origin, age, disability, genetic information, military status, political beliefs, reprisal or retaliation for prior civil rights activity, or any other basis prohibited by law.
