Administrative Assistant, Biological & Environmental Engineering

About Biological & Environmental Engineering
The Department of Biological and Environmental Engineering (BEE), within the College of Agricultural and Life Sciences, is one of the largest of its kind in the country with a diverse faculty, staff, and student population. The department serves three integrated functions: teaching undergraduate and graduate students, researching problems in biology and the environment, and public outreach to help society implement new knowledge.
The New York State Water Resources Institute (NYSWRI) resides within CALS and BEE. Its mission is to improve the management of water resources in New York State and the nation. NYSWRI collaborates with regional, state, and national partners to increase awareness of emerging water resource issues and to develop and assess new water resource management approaches, technologies, and policies. NYSWRI connects water research and water management communities.
The Opportunity
Are you enthusiastic about supporting impactful programs that contribute to water resource management? The Department of Biological and Environmental Engineering (BEE) is seeking a dynamic Administrative Assistant to play a crucial role in ensuring the seamless administration of our programming. This is a unique opportunity to join a team dedicated to advancing water resources research and education.
Key Responsibilities:
Administrative Excellence:

• Maintain New York State Water Resources Institute's (NYSWRI) administrative architecture, utilizing task management software to streamline operations.
• Handle telephone calls and email inquiries with professionalism, directing them appropriately.
• Establish and maintain a robust filing system and WRI server database for efficient information retrieval.
• Independently answer questions, serving as a reference for stakeholders on NYSWRI structure and programs.

Program Support:

• Provide comprehensive support for NYSWRI programming, including organizing and administratively overseeing workshops and events.
• Prepare standard correspondence and assist with statewide training sessions and conferences.
• Assist in the administration of grants and contracts, collaborating with the NYSWRI Director to review and maintain budgets and project documentation.

Financial Management:

• Handle travel expense receipts, invoices, and procurement card receipts, ensuring accuracy and timely submission to the business service center.
• Utilize and design simple spreadsheets, assembling materials for financial reports.
• Prepare expense estimates for program activities, maintaining program and budget data, and prepare expense reports.

If you are ready to contribute your skills to a mission-driven organization, we invite you to apply with your resume and cover letter. Bring your interest in water and other environmental resources to help us make a meaningful impact on related research, education, and resource management.
This position is full-time (39 hours/week) and is located in Ithaca, New York. This is a one-year appointment with possible extension depending on available funding and performance.
Required Qualifications:
All applications must include a resume and cover letter for full consideration.

• High School Diploma and 2+ years of experience in an administrative setting or an equivalent combination of education and relevant experience.
• Proven record of providing administrative support.
• Demonstrated record of successfully providing exceptional customer service.
• Experience in handling confidential information with utmost discretion and integrity.
• Excellent written and oral communication skills. Accuracy in spelling, grammar, proofreading, and editing materials.
• Meticulous record-keeping and organization skills.
• Must be able to work both independently and collaboratively to support the efforts of the overall project. Must be flexible and receptive to new ideas and approaches.
• Ability to balance conflicting priorities, make informed decisions, determine tasks, organizational needs, and be initiative-taking in communicating and following up with staff.
• Experience managing multiple projects, schedules, and priorities in a deadline-driven environment.
• Demonstrated computer skills (word processing, spreadsheets, and databases).
• Experience with report preparation and analysis.
• Experience demonstrating sound judgment, creativity, research, and problem-solving skills.
• Ability to communicate with tact and diplomacy with a wide range of internal and external constituencies. Ability to work in a multicultural environment.
• Must be able to meet the travel requirements of the position and have reliable transportation as well as have and maintain a valid and unrestricted New York State driver's license.
• Must be able to make day and occasional overnight trips.

Preferred Qualifications:

• Proficiency in task and project management software (e.g., Monday.com).
• Demonstrated interest in, or experience with, water resources and other environmental resource management issues is key.

Rewards and Benefits

• This position is located in Ithaca, NY and is eligible for a hybrid work arrangement. Employees typically perform this role remotely two days per week and on-campus three days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and thirteen holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title:
Administrative Asst III
Job Family:
Administration
Level:
C
Pay Rate Type:
Hourly
Pay Range:
$20.83 - $23.03
Remote Option Availability:
Hybrid Remote
Company:
Contract College
Contact Name:
Brad Stock
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2023-12-04