Administrative Assistant - Administration Office

Administrative Assistant – Administration Office

Location: Pierre

Agency: Capital Area Counseling Service

Employment Category: Full time

Employment Type: Hourly

Starting Wage: $17.98/hr.

Benefits: Employer paid monthly premiums for health, dental, and life insurance for the employee; 401K participation with an up to 6% match after meeting eligibility requirements; paid holidays; paid YMCA family membership; and vacation and medical leave

Perquisites: continued education/professional development opportunities and a supportive team environment that promotes staff wellness and self-care

Position Description

The Administrative Assistant provides support to the CEO and leadership team in a variety of administrative and clerical duties.

Duties / Responsibilities:

Prepare documents for meetings and presentations to include but not limited to: Board meetings, staff meetings, community meetings.

Assist with organizing and coordinating outreach efforts.

Coordinate travel arrangements.

Track and monitor client assistance program.

Assist with account reconciliation as needed.

Work in conjunction with finance in agencywide purchasing.

Manage and organize office supply inventory.

Manage the credentialing processes of providers.

Coordinate special projects.

Maintain communication and assistance via phone, e-mail, and mail.

Assist with a variety of administrative tasks including filing, copying, faxing, taking notes.

Produce and distribute correspondence memos, letters, faxes, and forms.

Anticipate the needs of others in order to ensure seamless and positive experiences.

Adhere to all agency policies and state and federal laws regarding confidentiality of medical records.

Provide back-up coverage to other Administrative Assistant staff when needed.

Perform other relevant duties as assigned.

Required Skills / Abilities:

Professional, polite, attentive, and accurate.

Be comfortable with computers, general office tasks, and excel at both verbal and written communication.

Knowledge of office management skills and ability to multi-task and prioritize work.

Ability to work within a team and independently.

Excellent computer skills and proficiency in computer applications, specifically MS Office Suite (Excel, Word, Powerpoint) and Adobe.

Attention to detail.

Problem solving skills.

Excellent communication skills, both verbal and written.

Maintain confidentiality and comply with agency compliance plan and code of ethics.

Strong organizational and planning skills.

Must have a valid driver's license.

May need to use personal vehicle for work-related tasks and must provide proof of insurance.

Education and Experience:

High school diploma or equivalency; Associates degree preferred in related field.

One-year experience performing Administrative Assistant duties.

Experience working with electronic health records systems (EHR) and data management systems preferred.

Physical Requirements:

Requires periods of moving throughout the office and traveling to other locations within the community/designated coverage area.

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.