Administrative Assistant

Job Description

Dewberry is seeking a motivated Administrative Assistant for its Disaster Recovery Team in our Fairfax, VA office, who is flexible, energetic, organized, and detail oriented. The successful candidate will support the Business Unit Manager and Project Managers with a variety of project related support activities.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Assist Business Unit Manager with internal coordination among project managers, and corporate staff
• Assist Project Managers with team coordination, data collection, reporting, and data analytics
• Provide support to professional and technical staff
• Provide surge support and general assistance to our Recruiting, Travel, Expense Report, Equipment Management, Project Controls, Security/badging, and Administrative teams
• Create and/or prepare memos, letters, and reports including materials for meetings (agendas, presentations, documents, notes)
• Schedule meetings and keep organized. Schedule food and beverage services during meetings. Set up WebEx meetings and send reminders
• Printing, copying, and scanning when required. Maintain electronic and paper files. Archive projects/documents, as needed
• Track and distribute equipment, coordinate with Logistics/IT for equipment ordering/maintenance/supplies
• Support recruiting, vetting, hiring, and on boarding of new staff
• Handle sensitive information with complete discretion and coordinate/support badging/security process for project staff
• Coordinate and manage travel for up to 200 staff
• Review and approve travel expense reports
• Develop/edit project budgets and generate financial reports
• Support invoice preparation for Dewberry clients and review invoice submissions of Dewberry subcontractors
• Deploy to disaster sites for up to 1 year, compile data, complete data analytics, and coordinate/support field team activities

Required Skills & Required Experience

• High school diploma required, Bachelor's degree preferred
• 2-5 years of experience in the field or in a related area required
• Working knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat
• Familiar with Share Point, Box, and other file sharing sites/capabilities
• Knowledge of Power BI, Arc GIS Online, and relational data base software is a plus
• Interest in learning the disaster recovery business, which will allow for growth potential
• Must have a strong work ethic and excellent time management skills
• Strong interpersonal and written and oral communication skills
• Must be flexible and able to adapt quickly to various tasks and changing demands
• Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job
• Driving is a requirement of the position. A clean driving record is required
• US citizen and ability to obtain a security badge is required
• Ability to work overtime and/or remotely is required