Administrative Assistant

Black Eagle Consulting, LLC is a geotechnical/engineering, materials testing, construction inspection, and non-destructive examination firm in Northern Nevada. We are seeking a highly motivated, detailed oriented individual for an Administrative Assistant position in our Carson City, Nevada office. Qualified candidates must be organized and have the ability to work independently.

Qualified candidates for the Administrative Assistant role must possess:

• Strong computer skills: Proficient in Microsoft Office with emphasis on Microsoft Word and Excel. Other software programs include: goCanvas, Adobe Acrobat/Foxit, and SalesForce.

Administrative Assistant will be responsible for formatting documents (i.e. proposals and project reports/correspondence) by ensuring correct headers, font, spacing, and logos are being used.

• Excellent verbal, written, and word processing/typing skills.: Administrative Assistant will be responsible for proofreading/editing (i.e. spelling, punctuation, and sentence structure) on a variety of documents including fee proposals, memorandums, and project correspondence/letters.
• Support Division Manager with tracking various due dates/deadlines (i.e. proposal due dates, inspector certification expiration dates, vehicle registration/smog checks).
• Accurate data entry with attention to detail on a variety of spreadsheets/databases.
• Organize and maintain project folders.
• Download field reports, distribute to clients, and file appropriately.
• Ability to multi-task and handle interruptions.
• Back up support to front desk/scheduler. Successfully field incoming calls and transfer to the correct department and/or field incoming scheduling requests.

Scheduling: Field calls from clients/contractors for inspection/testing requests. Keep accurate records of all the scheduling transactions. Dispatch inspectors with appropriate project information and location.

Bachelor’s Degree and/or Previous Administrative Assistant Experience.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Carson City, NV 89706: Relocate before starting work (Required)

Work Location: In person