Administrative Assistant

C & S Sweeping Services, Inc. is seeking a Construction Administrative Assistant at our Phoenix location. This position is responsible for performing a variety of administrative and clerical tasks. You will support managers and employees, assisting in daily office needs and managing the Company’s general administrative activities.

ESSENTIAL DUTIES:

• Assist Operations and Estimating Managers
• Assist in ad-hoc duties, projects, and activities for other departments as needed
• Work within and maintain a shared electronic filing system and computer drives with accuracy
• Uses company information to meet the requirements for estimating, operations, insurance companies, and customers.
• Write letters and emails responding to inquiries from clients, staff, and providers
• Evaluate files for compliance
• Complete forms and spreadsheets for submission to requestors; accuracy is a must.
• Make calls, complete forms, created maps, and various tasks for construction project setup
• Complete new vendor requests for information
• Perform various data entry tasks within different software
• Creates and updates presentations to assist managers using Powerpoint
• Work on bidding websites, drop files
• Notice discrepancies while reviewing various sources of information and make corrections on estimating and operational forms for preparation for other departments.
• Create maps in Google Earth and Google Maps
• Order insurance certificates for customers
• Type quotes and learn how to quote for services we provide
• Apply for government licenses, i.e., business licenses, water meters, Tero cards
• Contract review for preparation to the Company Contract Manager

Note: Job Description is subject to change at any time and may include other duties as assigned.

 BASIC REQUIREMENT: 

• Work 8-4, M-F with schedule flexibility as needed
• Must possess 2+ years of professional experience, preferably in the construction industry
• Must have intermediate computer skills working within Word, Excel, and PowerPoint.
• Ability to navigate bidding websites
• Proficient with business communication & professional writing
• Handles sensitive company information with professionalism
• Multitasking
• Well organized
• Problem solving
• Research skills
• Ability to work as a team and independently
• Attention to detail from various sources to complete tasks accurately
• Ability to handle pressure, different task assignments, and meet deadlines
• Willingness to learn and ability to retain information

WHAT WE HAVE TO OFFER YOU:

• Health
• Dental
• Vision
• Life Insurance
• 401-K company match
• Vacation and Sick Pay

Are you a passionate self-starter looking to grow within a dynamic company? Then we would love to hear from you!

EQUAL EMPLOYMENT OPPORTUNITY: 

C&S Sweeping Services, Inc. is an Equal Opportunity / Reasonable Accommodation employer. The Company does not discriminate based on race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the Company will make reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 602-252-9471. Requests should be made as early as possible to allow time to arrange the accommodation