Administrative Assistant

The Administrative Assistant works within one or more production departments to provide routine admin support services to operations. The position may support routine office functions within the office, warehouse, production, QA, training & Development, production control or transportation. This is a great opportunity to join our team and help change the food industry landscape by supplying fresh and healthy eating choices.
ROLES AND RESPONSIBILITIES:
Responsible for the operation's administrative and staff support and responsible for a variety of assigned task including but not limited to the following:
Job Description:

• May greet and direct office visitors, answer the main office telephone system, respond to direct requests for information, and forward messages to appropriate staff.
• May record and document non-employee visitors and guests to the facility.
• File a variety of documents such as invoices, create bills of lading, and supporting documentation through our paperless system. May receive, sort and distribute mail.
• Maintain office files, word documents, or spreadsheets. Write Memos, Letters, and documents as necessary.
• Completes routine data entry using varied software applications.
• Provided clerical support to the department manager(s) within established deadlines and routines.
• Perform other duties as assigned by the plant, department, or office manager such as scheduling appointments, interviews, or identifying contacts.
• Follows policies and procedures. Completes administrative tasks correctly and on time. Supports the organization's goals and values
• Completes tasks on time or notifies the appropriate person with an alternate plan.
• Participates in the picking process as business needs dictate and other duties as needed.

BASIC QUALIFICATIONS

• High school diploma or equivalent education is required.
• One year of office administrative support experience is preferred.
• Previous experience working in a chilled manufacturing environment preferred.
• Intermediate knowledge of Microsoft Office is required.

• Ability to write, read, comprehend, and speak professionally
• Ability to add, subtract, multiply, and divide into all units of measure

• Bilingual (Spanish / English) helpful

SKILLS, KNOWLEDGE, AND ABILITIES

• Ability to learn database management systems.
• Knowledge of Microsoft Office
• Ability to follow general instructions and meet daily deadlines.

• Ability to ask questions, ask for clarification, and respond to questions.
• Ability to plan and forecast job demands efficiently.
• Ability to demonstrate accuracy and thoroughness.
• Ability to manage competing priorities, frequent changes, and delays

• Excellent organizational skills.

Salary Range:

• The base hourly wage we reasonably expect to pay for this role is: $16.00 - $26.78.
• The actual hourly wage for this role will be determined by a variety of factors, including but not limited to the candidate's skills and experience.
• Please note that base pay is one important aspect of a compelling Total Rewards package. The base pay range indicated here does not include any additional benefits or cash bonuses that you may be eligible for based on your role and/or employment type.

WORK DEMANDS / PHYSICAL DEMANDS: While performing the duties of this Job work is primarily performed in a chilled environment. Regularly required to stand, walk, squat, stoop, bend, reach, talk or hear. Required to use hands and fingers finger, handle, lift, feel, push, or pull objects. Exerts up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently. Often required to lift and carry 10 lbs. force constantly to move objects. Exposed to chilled or warm temperatures within the operation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Calavo Growers is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Calavo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Calavo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Calavo will not tolerate discrimination or harassment based on any of these characteristics.