Administrative Assistant

We are looking for an Administrative Assistant to perform office operations and upkeep and other clerical duties. This position will be a full-time contract role and on-site.

What You'll Do

• Locate and correct data entry errors or report them to supervisors
• Compile, sort, and verify the accuracy of data before it is entered
• Compare data with source documents, or re-enter data in verification format to detect errors
• Store completed documents in appropriate locations
• Select materials needed to complete work assignments
• Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners
• Maintain logs of activities and completed work
• Download data from the web and import to custom database user interface software
• Resolve unclear or poorly visible information by communicating with others
• Work with Vendor to coordinate pick-up and drop-off schedules
• Time Management — Managing one's own time and the time of others
• Writing — Communicating effectively in writing as appropriate for the needs of the audience
• Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions

What You'll Need

Required:

• 3-5 years professional experience in an administrative/data entry role performing the duties as described in the job description
• 1 year of experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
• 3 years of experience providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person
• 2 years of experience running various database user queries and searches (i.e. Microsoft Access)
• 1 year of experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional
• 3 years of experience working with Microsoft Office products (e.g., Word, Excel, Outlook)
• 3 years of Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)
• Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
• Ability to lift a full banker's box (approximately 35 pounds)

We power the possible™ 

CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Learn how CAI powers the possible at www.cai.io

Reasonable Accommodation Statement: If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

This email is only intended for candidates who need an accommodation or assistance completing the application or interview process and will not be reviewed by CAI’s talent acquisition team.  All interested applicants who do not need an accommodation or assistance completing the application must apply on CAI’s career portal for consideration  https://www.cai.io/careers/career-portal/

EEO Statement: It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

Job Types: Full-time, Contract

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person