Administrative Assistant

About us

Pulsarlube USA, Inc. is a growing business in Elk Grove Village, IL. We are professional, innovative and fast-paced company. We offers various types of innovative single point automatic lubricators for machinery to provide better machine quality for our customers.

This position will be responsible for providing administrative work. This is a firm mainly run by phone calls and emails with a friendly atmosphere and an international presence. The overall objective is to seek someone responsible for executing all office and warehouse operations and creating positive synergy for the company.

Responsibilities:

• Frequently communicate with customers by phone and email, address day-to-day customer needs, and request
• Prepare quotes and other Customer Service duties (delivery update, provide distributor info, etc.)
• Needs to prepare quotes and provide other Customer Services
• Work closely with the warehouse and other departments
• Invoicing and other accounts receivable duties (Reminding of late payments)
• Order office/warehouse supplies and keep the office organized
• Maintain customer records up to date on QuickBooks
• Other administrative assistance

Requirements:

• Must work on-site for this position
• Minimum 2 years of relevant experience
• Must be organized, detail-oriented, and able to multi-task
• Adaptability to fast-paced situations
• Excellent communication skills in verbal and writing
• Team player with a collaborative style and good listening skills
• Fluent MS Office skills, familiarity with QuickBooks is a plus
• Legally authorized to work in the US without sponsorship
• Experience in industrial/mechanical industry is a plus
• Bachelor's degree(preferred)

Benefits:

• 401(k) with automatic 3% company contribution, based on eligibility
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off(sick, vacation, holidays)
• Bonus pay
• Summer Fridays (Half day from Memorial day to Labor day)

Salary:

• 40K (negotiable), bonus pay

Schedule:

8 hours (8:30am~5pm)

Monday~Friday

COVID-19 considerations:

Limited visitors are allowed by appointments only

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person