Administrative Assistant

Title:Administrative Assistant

State Role Title: 19013

Hiring Range: Based on experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Southern Va Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/svmhi/

Recruitment Type: General Public - G

Job Duties

This is a wage (part-time) position with no benefits.
SVMHI is seeking an energetic individual to assist in administrative support to Human Resources and Staff Development. This position will provide administrative support to a wide variety of staff development and human resource functional areas in a fast-paced environment while performing specific duties requiring attention to detail and to meet deadlines. Assists with a wide range of projects related to compliance, recruiting, pre-hire requirements, onboarding/new hire orientation, employee files, supply maintenance and other duties as assigned. This position assists with maintaining/data entry in the Virginia Learning Center (VLC) as well as backup for HR information systems.

Minimum Qualifications

The successful candidate will have the following knowledge, skills and abilities:
Considerable knowledge and skill in office organization.
Considerable experience in keyboarding and the use of Microsoft Suite programs, especially Excel.
Demonstrated ability to communicate effectively, both verbally and in writing.
Ability to use independent judgment to plan and accomplish tasks.
Ability to maintain automated Staff Development and HR recordkeeping systems, including web-based applications.
High level of interpersonal skills to handle sensitive and confidential situations, information and documentation.

Additional Considerations

Work experience and/or training related to records management, data systems, recruitment, and human resources practices.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

THIS IS A WAGE POSITION WITH NO BENEFITS.
Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position.
A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code §37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.
DBHDS facilities are no longer required to ensure that all staff members are vaccinated against COVID-19. However, facilities encourage and educate staff on the benefits, and continue to offer COVID-19 vaccination programs to staff, residents/clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have any questions, contact the Office of Human Resources.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019. Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at (434) 773-4208 for assistance.
DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
SVMHI uses Form I-9 and E-Verify in the verification of eligibility for employment.
SVMHI is a smoke and vape-free facility in all buildings and outside facility grounds.

Contact Information

Name: Human Resources

Phone: 434-421-3060

Email: svmhihr@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.