Administrative Assistant

Senior Administrative Assistant - SLG Lead Coordinator

 

At MGO – (Macias, Gini & O’Connell LLP) we believe that human care comes first. Only when our talent thrives can they deliver their very best to our clients. We are honored to serve agents of change in culture-shaping industries – including cannabis, sports and entertainment, technology and state and local government. We stay at the forefront by empowering the next generation of talent: rising leaders full of big ideas, passionate energy, and purpose to effect real change. Our inclusive culture, competitive benefits, and flexible work arrangements are designed to motivate and inspire our team members to build something special.

 

MGO is a top 50 CPA and advisory firm of 700+ professionals working remotely and in offices throughout the U.S. and India. Through frictionless digital tools, we address the local needs, and fuel the global ambitions, of clients in 97 countries. MGO is proud to be a “Best Place to Work” and is ranked as a leader by Accounting Today and Inside Public Accounting.

 

Job Details:

MGO is growing and we’re in search of an experienced, motivated, and dedicated Senior Administrative Assistant - State & Local Government – (SLG) Lead Coordinator to join the team.

 

Summary:

Acts as a subject matter expert for SLG providing day-to-day administrative functions, which includes billing, process and workflow improvements, and general coordination of Admin needs.

 

Core Responsibilities:

• Lead Admin resource for SLG team.
• Data (records) management.
• Implements process and workflow improvement programs.
• User supportive service.
• Monitors and renews subscriptions/memberships, as applicable.
• Customer Relationship Management (CRM) Power User.
• Manages bid site subscriptions and user licenses.
• List Owner for administrative email distribution lists.

Essential Functions:

• Completes monthly billing Advisory support functions, coordinates with billing managers and headquarters.
• Coordinates and helps with budget planning and operates within the approved budget.
• Executes project plans including objectives, priorities, team, timelines, and deliverables.
• Monitors and reviews SLG Advisory-related Requests for Proposals
• Prepares reports, proposals, and presentations, which includes drafting, editing, formatting, desktop publishing, and coordination with office management team for production.
• Assists with SLG special projects including but not limited to business development and thought leadership projects.
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Coordinates and attends meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Orders and maintains supplies, coordinates equipment maintenance.
• Assists in development and implementation of department systems and procedures as needed.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to answering/routing phone calls, filing, photocopying, faxing, and mailing. Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
• Provides administrative training as needed.
• Purchasing Agent for SLG industry line

Minimum Qualifications:

• Associate degree (AA) or equivalent, five plus years of related experience.
• Excellent verbal and written communication skills.
• Advanced skill set with Microsoft Office and Microsoft Dynamics or similar certified records management system.
• Experience with InDesign or similar desktop publishing applications.
• Commitment to excellence and high standards (i.e., acute attention to detail).
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Demonstrated ability to plan and organize projects.
• Prior experience in a professional environment preferred.

Success Factors:

• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to communicate clearly and concisely, verbally and in writing, in English.
• Must be able to keep client matters strictly confidential.
• Must have excellent interpersonal skills and customer service skills.
  

What's in it for you:

• Work at the forefront: Our clients are culture shapers and mavericks breaking new ground in competitive and highly regulated industries. They expect us to deliver truly innovative solutions, built on sound accounting fundamentals, and a vision for the future. That is why we celebrate creative problem solving and seek team members with passion for what’s next. 
• Culture rooted in human care: Our style of relationship development and service delivery is based on the MGO Way, 26 fundamentals that guide our workplace culture. With a focus on mutual trust, personal responsibility, and an inclusive mindset, we believe there is no limit to what we can accomplish together.
• Where you can build something: As one of the fastest-growing firms in the nation, there is no end to the opportunities to shape a career you are passionate about. We appreciate an entrepreneurial spirit. Bring your passions, your energy and your ideas to build a meaningful experience for yourself and our clients.
• Freedom to give your best: Because you know your goals and motivations, we offer flexible work arrangements, and a progressive time off policy that helps you achieve an optimal work/life balance. 
• Compensation you deserve: We are happy to fuel your passion with a competitive compensation and benefits package that rewards hard work and motivates you to go beyond.

 Pay Range: $28-$36 per hour