Administrative Assistant

About Penda Aiken Inc.

With over 30 years of serving the NYC Metropolitan area, Penda Aiken, Inc. is one of the prime talent acquisition firms in the Northeast corridor. Our industry specialists work one-on-one with our clients and candidates, guiding them in finding the right solutions for all parties and delivering customized solutions for the best possible outcome.

Position Summary

Our client is a reputable engineering and design firm specializing in mechanical, life safety, ventilation, plumbing, and energy systems. With a substantial 50-year history, they are recognized for their pragmatic approach, seamlessly integrating innovative designs with a steadfast commitment to long-term sustainability. 

They are looking for an Administrative Assistant focusing on word processing as well as office management. 

Responsibilities

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answers phones, directs calls to appropriate individuals and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments.
• Performs other related duties as assigned.

Requirements

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

 

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.