Administrative Assistant

Job Title:Administrative Assistant

Company: Gary Matt & Associates

Location: Chicago, IL 60611

Type: Part Time

About Us:

Gary Matt & Associates is an interior design and branding company specializing in restaurant design and menu creation. Our services include design, procurement, development, and project management with a focus on excellence in both aesthetic and operational aspects. We also provide residential, real estate and hotel design consulting.

Position Overview:

We are currently seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our design consultant, Gary Matt. This is a part-time position located in Chicago, IL with a possible hybrid work arrangement. This position could lead to a full time position, as our growth continues.

Responsibilities:

• Provide comprehensive administrative support to Gary Matt, including, data entry, record keeping, file management, proofreading, editing, and research.
• Assist in drafting proposals, agreements, and other various communications to support design projects.
• Aid in the completion of invoices to ensure accuracy and timely submission.
• Assist in marketing efforts by maintaining business pages on platforms such as Google, Bark, THumbtack, LinkedIn, etc.
• Collaborate in the development of a company website, contributing to its design and content.
• Develop visually appealing presentations for design meetings to effectively communicate project concepts.
• Handle various ad-hoc tasks and projects as assigned.
• Collaborate with the owner and team members on design projects
• Stay organized by completing day-to-day projects in a timely manner

Requirements:

• Proven experience as an Administrative Assistant or in a similar role.
• Strong interest in interior design, particularly within the hospitality industry.
• Proficiency in MS Office (Word, Excel, PowerPoint), Google Suites (Docs, Sheets), and familiarity with design-related software.
• Familiarity with QuickBooks is preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated personal responsibility, accountability, and openness to communication and collaboration.
• Outstanding oral and written communication skills.

Benefits:

• Flexible schedule with no nights or weekends.
• Compensation is determined based on the qualifications of the applicant, with a pay range of $16-20 per hour.
• Contribute to the design process of upcoming projects
• Opportunity to enhance and diversify your professional portfolio.
• Work in a dynamic environment where the tasks are always changing.

How to Apply:

Interested candidates should send their resume, portfolio (if available), and a brief cover letter to gmattchicago@yahoo.com. Please use "Administrative Assistant Application - [Your Full Name]" as the subject line.

Gary Matt & Associates is committed to fostering a diverse, inclusive, and equitable workplace. We welcome applicants of all backgrounds, experiences, and perspectives. Our goal is to create an environment where everyone feels valued, respected, and empowered to contribute their unique skills and talents to our team.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 15 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• No nights
• No weekends

Ability to Commute:

• Chicago, IL 60611 (Required)

Ability to Relocate:

• Chicago, IL 60611: Relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60611