Administrative Assistant

Our confidential client is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The ideal candidate will play a crucial role in ensuring the smooth day-to-day operations of the office. If you are a proactive individual with excellent communication skills and a passion for supporting a dynamic team, apply today!

Responsibilities:

• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative challenges
• Receive, sort, and distribute the mail
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Provide polite and professional communication
• Implement clerical duties and administrative processes
• Conduct data entry

Qualifications

• High school diploma or equivalent; college degree preferred
• Proficient in MS Office
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Schedule:

• Full Time, Monday through Friday 8AM-5PM

Salary:

• $20 per hour