Administrative Assistant

Aegis Security Group is a small technology integration company located in McHenry, IL.  We are experiencing a high level of growth and we are looking to add a part time Administrative Assistant to our team to help streamline operations and organization.  While the current position is part time only, there is a strong possibility that this position will become full time in the future.

Our ideal candidate is someone that understands and is excited by the opportunity to work in a small but growing business.  Someone that can take on challenges while maintaining a positive and upbeat attitude.  Great communication skills are a must!  We have a fast-paced environment and coordination with all stakeholders is key.

We work very hard around here but we also have a lot of fun and keep things positive.  It is a dynamic environment with a lot of learning and growth opportunities for someone motivated to learn various parts of our business.

Responsibilities

·         Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

·         Maintains and manages calendars, appointment setting, customer communications, etc…

·         Coordinates and maintains both physical and digital company files.

·         Drafts and edits letters, reports, and other documents.

·         Purchasing and tracking of materials and supplies for both the office and customer projects.

·         Follows company purchasing and other established procedures.

·         Professionally interacts with customers, vendors, partners and executives.

·         Consistently handles confidential or business-sensitive information with the utmost integrity and discretion.

·         Presents a positive and professional image for the organization.

·         Researches and compiles and summarizes information for reports or presentations.

·         May include support for tracking budget expenditures/bookkeeping.

Requirements

·         Minimum 1 year of Administrative Assistant experience preferred.

·         High School diploma or equivalent.

·         Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

·         Self-starter able to function at a high level with general instruction.

·         Ability to build strong relationships with customers, vendors and partners.

·         Team-oriented, can-do attitude and desire to be a contributor to overall organization.

·         Learns quickly and can change course quickly.

·         Open to suggestions and innovation for improvement.

·         Professional demeanor and ability to maintain confidentiality.