Address
Form of workJob TitleAdministrative Assistant
Req Number24-100
Job Description
LocationMain Terminal, Flushing, New York 11371
Req Number24-100
Job Description
To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.
QUALIFICATIONS:
A. EDUCATION AND EXPERIENCE
- High School diploma or equivalent.
- Previous office experience preferred.
- Strong organizational and customer service skills.
- Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.
- Strong verbal and written communication skills.
- Word processing and typing and filing skills.
- Computer experience preferred
- Bookkeeping and mathematical aptitude preferred.
- Ability to work as a team while focusing on details.
- Ability to maintain the highly confidential nature of HR work.
- Good working knowledge of Microsoft word, excel, outlook preferred.
- Must be 18 years of age or older.
- Must have a home telephone.
- Must have reliable transportation.
PERSONAL AND PHYSICAL REQUIREMENTS
- Treat all information as confidential.
- Possess the tact to deal with all levels of employees and client representatives.
- Must be able to sit, stand, lift, and/or bend throughout shift.
- Must be able to lift, carry, and/or hold up to 10 lbs.
- Must pass drug test.
- Must meet necessary requirements to obtain a security sensitive identification badge.
- Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).
PERFORMANCE RESPONSIBILITIES:
- Perform clerical duties as directed.
- Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.
- Answer routine inquiries and draft correspondence.
- Complete and maintain personnel files, where applicable. Assist in setting up office system.
- Order office supplies. Assist in care and maintenance of department equipment.
- Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)
- Maintain and follow up on applicant flow log and monthly licensing log.
- Monitor drug program (where applicable.)
- Handle disbursement of random drug testing (where applicable.)
- Process and monitor personnel applications (where applicable.)
- Process and monitor all new hires and terminations.
- Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.
- Sort and distribute all corporate data information. Order/distribute supplies.
- Input payroll (where applicable.)
- Responsible for criminal background checks. Process new hire personnel.
- Reviews files for compliance, and notifies Manager of compliance deficiencies.
- Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.
- Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.
- Attend meetings and in-services as required identification badges must always be visible.
- Adhere to company policies and procedures and participate in achievement of company objectives.
- Perform other duties as requested.
LocationMain Terminal, Flushing, New York 11371
