Administrative Assistant

• Position: Administrative Assistant
• Location: Bronx, NY
• Schedule: Monday - Friday 9am - 5pm
• Pay Rate: $18/HR

SCOPE OF ROLE:
The Administrative Assistant will be the first point of contact/face/front line of our program. In
addition to clerical duties you will be called upon to engage and assist with program
participants/individuals we serve.

DUTIES & RESPONSIBILITIES:

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health

Records (EHR) systems

• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Additional duties as assigned

​Requirements:

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred

Job Types: Full-time, Contract

Pay: $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Social Services: 1 year (Preferred)
• Administrative/Clerical: 1 year (Required)

Ability to Relocate:

• Bronx, NY 10459: Relocate before starting work (Required)

Work Location: In person