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Form of workJob Description
Adecco USA is looking to staff an Administrative Assistant for our Client located in downtown Chicago.
The role is part-time, 20hrs/week, with some flexibility for a hybrid working arrangement.
Pay is $35/hr.
Job Description:
Client is seeking an office manager / Administrative Assistant responsible for a diverse set of administrative tasks.
Responsibilities include:
Welcoming Guests:
• Greet and welcome guests, clients, and visitors.
• Ensure a positive and professional experience for all guests.
Catering:
• Coordinate catering services for meetings, events, and special occasions.
• Ensure timely delivery and set up of catering orders.
• Monitor and manage catering budgets efficiently.
Office Supplies & Inventory:
• Maintain and track inventory of office supplies.
• Place orders for supplies as needed, ensuring adequate stock levels.
Meeting Facilitation:
• Facilitate and lead weekly office meetings.
• Distribute meeting agendas and follow up on action items.
Coordination with KDP Facilities and Other Corporate Teams:
• Collaborate with KDP Facilities for office maintenance and improvements.
• Liaise with other corporate teams to ensure seamless communication and coordination.
Team Events and Engagement:
• Plan and organize team-building events and activities.
• Foster a positive and engaging office culture.
• Collaborate with team members to create a vibrant and inclusive work environment.
Office:
• Ensure conference rooms are well-organized and equipped for meetings.
• Manage the scheduling of conference rooms and common areas.
• Maintain cleanliness and orderliness in shared spaces.
• Liason with building management.
General Administrative Tasks:
• Calendar management for VP and team members.
• Create expense reports.
• Plan and book travel arrangements for employees.
• Handle mail distribution and other day-to-day administrative duties.
• Assist in the development and management of office budgets.
• Track expenses.
• Identify cost-saving opportunities without compromising quality.
Ariba Ordering (Purchase Requisition):
• Utilize Ariba platform for efficient purchase requisition processing.
• Collaborate with relevant departments to ensure procurement needs are met.
• Maintain accurate records of orders and receipts.
Qualifications:
• Proven experience as an Administrative Assistant or Office Manager. (Minimum two years, candidates with additional experience preferred.)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Familiarity with Ariba or similar procurement platforms is a plus.
Special Requirements and Call Outs The role is part-time, 20hrs/week, with some flexibility for a hybrid working arrangement.
Why work for Adecco?
· Weekly pay
· 401(k) Plan
· Skills Training
· Excellent medical, dental, and vision benefits
IMPORTANT: This Administrative Assistant position is being recruited for by Adecco's local Adecco Branch Office. To be considered for this position, you must use the "Apply with Adecco" button to submit your resume.
The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans
Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.adeccousa.com/candidate-privacy/ . The Company will consider qualified applicants with arrest and conviction records.
Pay Details: $35.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
The role is part-time, 20hrs/week, with some flexibility for a hybrid working arrangement.
Pay is $35/hr.
Job Description:
Client is seeking an office manager / Administrative Assistant responsible for a diverse set of administrative tasks.
Responsibilities include:
Welcoming Guests:
• Greet and welcome guests, clients, and visitors.
• Ensure a positive and professional experience for all guests.
Catering:
• Coordinate catering services for meetings, events, and special occasions.
• Ensure timely delivery and set up of catering orders.
• Monitor and manage catering budgets efficiently.
Office Supplies & Inventory:
• Maintain and track inventory of office supplies.
• Place orders for supplies as needed, ensuring adequate stock levels.
Meeting Facilitation:
• Facilitate and lead weekly office meetings.
• Distribute meeting agendas and follow up on action items.
Coordination with KDP Facilities and Other Corporate Teams:
• Collaborate with KDP Facilities for office maintenance and improvements.
• Liaise with other corporate teams to ensure seamless communication and coordination.
Team Events and Engagement:
• Plan and organize team-building events and activities.
• Foster a positive and engaging office culture.
• Collaborate with team members to create a vibrant and inclusive work environment.
Office:
• Ensure conference rooms are well-organized and equipped for meetings.
• Manage the scheduling of conference rooms and common areas.
• Maintain cleanliness and orderliness in shared spaces.
• Liason with building management.
General Administrative Tasks:
• Calendar management for VP and team members.
• Create expense reports.
• Plan and book travel arrangements for employees.
• Handle mail distribution and other day-to-day administrative duties.
• Assist in the development and management of office budgets.
• Track expenses.
• Identify cost-saving opportunities without compromising quality.
Ariba Ordering (Purchase Requisition):
• Utilize Ariba platform for efficient purchase requisition processing.
• Collaborate with relevant departments to ensure procurement needs are met.
• Maintain accurate records of orders and receipts.
Qualifications:
• Proven experience as an Administrative Assistant or Office Manager. (Minimum two years, candidates with additional experience preferred.)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Familiarity with Ariba or similar procurement platforms is a plus.
Special Requirements and Call Outs The role is part-time, 20hrs/week, with some flexibility for a hybrid working arrangement.
Why work for Adecco?
· Weekly pay
· 401(k) Plan
· Skills Training
· Excellent medical, dental, and vision benefits
IMPORTANT: This Administrative Assistant position is being recruited for by Adecco's local Adecco Branch Office. To be considered for this position, you must use the "Apply with Adecco" button to submit your resume.
The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans
Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.adeccousa.com/candidate-privacy/ . The Company will consider qualified applicants with arrest and conviction records.
Pay Details: $35.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
