Administrative Assistant

Become a trusted partner in life safety with a friendly, stable, and growing company.

Oliver Fire Protection & Security strives to foster teamwork and mutual respect where challenge, friendship, personal support, and pride makes our company a unique force in the fire protection & security industries.

General overview:

We are seeking an energetic professional who would provide office administration and customer service for Oliver Fire Protection & Security. We are headquartered in King of Prussia, PA and operate in the life safety industry.

Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other departments as needed.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Aids the office manager regarding On-boarding new employees and other tasks.
• Maintains an organized, and clear office environment.
• Assists with Recruitment

Education and Qualifications:

• Strong Customer Service Skills (Required)
• Office Administration Experience (Required)
• Friendliness and Positivity (Required)
• Self-Motivation and Confidence (Required)
• Detail Orientation (Required)
• An aptitude for learning

Schedule

• 8-hour Shift
• On-site everyday
• Monday to Friday
• 7:00-3:30

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• King of Prussia, PA 19406 (Required)

Ability to Relocate:

• King of Prussia, PA 19406: Relocate before starting work (Required)

Work Location: In person