Administrative Assistant 4 (Aa4) - Tacoma

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."
Job Class: Administrative Assistant 4
Location: Tacoma
Closes: Friday, February 02, 2024
Salary: $3,883.00 - $5,214.00 Monthly
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The Department of Children, Youth, and Families (DCYF) is accepting applications for an Administrative Assistant 4 to provide administrative and confidential secretarial support to the Regional Administrator for the Juvenile Rehabilitation (JR) Community Reentry and Parole program.
The Opportunity:
Working in a Juvenile Rehabilitation Regional Parole Office, you will directly support the Juvenile Rehabilitation (JR) - Regional Administrator, and supervise clerical support staff and coordinate clerical services. If you thrive in a fast-paced environment with multiple projects and have a strong desire to be part of important work in support of historically underserved youth and their families, we encourage you to apply today!
Some of what you'll do:

• Provide sole confidential administrative support to the Regional Administrator.
• Assist in development of office processes; maintain calendars; schedule, arrange, and confirm meetings.
• Take and distribute meeting minutes, proofread documents and correct sentence structure, spelling, grammar, and punctuation, compose and prepare documents for mailing.
• Monitor and ensure adherence to Background check requirements established by administration. Act as a liaison between human resources, regional management and staff as needed.
• Manage, supervise, and direct staff within a master agreement environment.
• Model professional standards of conduct and enforce state standards for ethics and use of state resources.
• Conduct timely employee evaluations considering performance in relation to the knowledge, skills and abilities required for the job.
• Assess need and ensure employees receive training to accomplish duties of position and for ongoing development.
• Coach, mentor, motivate, and model effective performance; address employee performance issues and initiate disciplinary procedures for just cause; facilitate informal conflict resolution related to employee grievances.
• Prioritize, plan, and assign work to meet internal and external deadlines.
• Provide oversight for the five Community Facility Administrative Assistants throughout Regions 5 and 6. Assist, coordinate and act as liaison between Human Resources, regional management as well as all regional staff.
• Manage monthly incoming billing statements for both office and JR Contracts.
• Archive records in accordance with retention schedules.
• Review, redact, verify, and complete all Public Disclosure requests for the Tacoma office.
• Process, monitor, and schedule, travel arrangements and recordkeeping.

What we are looking for:
Professionals with a High School Diploma/GED, AND four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
In addition to those required qualifications, our ideal applicant will also have some or all of the following skills and/or abilities:

• Previous demonstrated work experience in a highly accountable and measured performance environment.
• Previous demonstrated work experience as an Administrative Assistant or secretary within a Juvenile Rehabilitation facility and/or residence.
• Prior experience and ability participating in a cohesive and collaborative team environment.
• Prior experience supervising one or more employees.

How do I apply?
Complete and submit your applicant profile.
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.
Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
This recruitment may be used to fill multiple vacancies.
Incumbent must hold a valid driver’s license when operating a state or privately owned vehicle on official state business.
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.
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