Administrative Assistant 3 - Cape Canaveral, Fl

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

• Category: Administrative Services
• Location: Cape Canaveral, Florida, United States of America
• Citizenship required: United States Citizenship
• Clearance Type: Secret
• Telecommute: No- Teleworking not available for this position
• Shift: 1st Shift (United States of America)
• Travel Required: Yes, 10% of the Time
• Relocation Assistance: Relocation assistance may be available
• Positions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman - Marine Systems is seeking an Administrative Assistant 3 to join our team of qualified, diverse individuals located in Cape Canaveral, Florida.  

What You'll get to Do:

The Administrative Assistant will be reporting to the Site Manager and function under minimal supervision to provide a full spectrum of administrative support to the site. The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.

Position responsibilities include but are not limited to:

• Communicate with internal and external customers and management, professionally representing the company and organization

• Organize and execute internal and external meetings, including conference room reservations, catering requests, publishing agendas, and following up on action items

• Assist with orchestrating site events and activities

• Proactively manage and prioritize calendars for assigned staff

• Support facility security processes such as coordinating facility visit and badging requests, overseeing security clearance processing for site personnel, and participating in assigned security meetings

• Coordinate travel arrangements for international and domestic travel, prepare expense reports, and maintain pertinent travel documentation

• Respond to a wide variety of employee requests

• Receive, sort, and distribute incoming mail and facilitate outgoing mailings

• Keep inventory of office supplies and re-stock as needed

• Provide departmental IT support including submitting tickets on behalf of team, setting up team cell phones, and maintaining printers

• Maintain departmental rosters, seating charts, and organizational charts

• Provide back-up support for other administrative staff as needed

Basic Qualifications:

• High School Diploma or equivalent with a minimum of 4 years of related experience

• Demonstrated proficiency in utilizing Microsoft Office 365 (Word, Excel, Outlook, Teams, and PowerPoint) 

• Ability to obtain and maintain a DoD Secret clearance

Preferred Qualifications:

• Current Secret clearance or higher

• Experience with travel and expense reporting systems (Concur or similar)

• Demonstrated ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently 

• Experience with SharePoint

Salary Range: $45,800 - $73,600