Administrative Assistant

The Administrative Assistant, working to support the Digital Product and Project teams within IT,  will provide administrative support and daily project task management for a software innovation team. In this role, you will help draft presentations, reports and emails about the team progress toward its stated goals. Working with a project manager, the Admin will set meeting agendas, provide project milestone tracking, and summarize reports and data for distribution. 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below.

• Provides primary administrative support for a software innovation team, ensuring efficient project management
• Manages calendars and meetings for key project participants
• Arranges and coordinates meetings in conference rooms, including maintaining the meeting calendars and ensuring that all materials necessary for the meeting are available
• Prepares meeting agendas, takes meeting notes, and prepares summaries of meetings
• Responds to project-related emails and other queries about project statuses
• Maintains project files, data, and spreadsheets as needed
• Uses word processing and presentation software to create documents and presentations
• Conducts research as requested, compiles, and summarizes information for reports and presentations
• Works closely with project and product staff to support day-to-day operations and ensure that team deadlines are met
• Contributes positively and professionally to the organization's image and participates in company programs and initiatives
• Performs other tasks as assigned

Qualifications

• 0 – 3 years of professional experience as an Administrative Assistant or Project Coordinator
• Associate degree preferred
• Experience with MS Outlook, Word, PowerPoint Presentations
• Demonstrated ability to manage calendars and meetings for multiple people
• Shows good judgment to navigate project management tasks
• Ability to work within a team environment

Supervisory Responsibility

This position has no supervisory reponsibilities

Work Environment and Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

This is a full-time position with a work schedule of Monday-Friday with some schedule variations as needed.

Travel

No travel is expected for this position.

EEO Statement

ACA provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.  ACA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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