Administrative Assistant

Ultimate Staffing is hiring an Admin Assistant for an Electrical Company in San Jose, CA.

Our ideal candidate has Construction Industry Experience.

• 7am or 7:30am start time
• Monday-Friday
• $25-28/hr
• Contract-to-Hire

Summary/Objective:

Be the hub of coordination in our friendly, very busy Superintendent department! The Superintendent department is the central point for all jobsites and field employees. The ideal candidate for this full-time position is extremely dependable and timely in attendance and work habits because you will play a central role in keeping the department's business activities organized while supporting various Superintendents and Field Foremen. That's why a successful candidate will also need to be able to work productively in a fast-paced, team-oriented environment. Additionally, candidates must have exceptional written and oral communication ability as you will be communicating with multiple Superintendents and field employees daily. Equally as important, a great candidate will conduct themselves with a positive attitude!

Essential Functions:

This position will play a highly visible role, completing a wide range of administrative responsibilities. Typical duties may include, but are not limited to the following:

* Field new hire and termination paperwork

* Field payroll check distribution

* Maintain stock and distribute Sprig Electric apparel to field

* Organize and distribute Two Week Planners and Daily Job Journals to Superintendents and Project Managers

* Support Safety Director with coordination of training

* Organize and scan Safety Tool Box Talks into job master files

* Coordinate jobsite Job Hazard analysis paperwork

* Manage Click Safety training for onsite employees

* Update MSDS and IIPP as needed

* Manage stock of binders (MSDS, IIPP, STBT, EEWP)

* Maintain Sprig's safety tracking system

* File safety sign-in sheets

JOB DESCRIPTION:

* Prepare certification cards for field employees

* Prepare and schedule internal and external meetings

* Perform additional assignments per supervisor's direction

* Backup front desk (i.e. answer phones, greet guests, route faxes, type & print panel schedules, etc.)

* Assist General Foreman onsite at various jobsites

Competencies:

* Construction experience and knowledge of construction technology is preferred

* Associate's degree in administration, business, or related field is preferred

* Proficient working knowledge of Microsoft Office which includes: Access, Outlook, Excel, PowerPoint, Word and OneNote

* Proactively identify and solve problems

* Ability to organize yourself and others

* Ability to take direction from various sources while handling multiple time-sensitive projects

* This position will require driving

* Ability to visit jobsites daily, possibly multiple in the same day

* Demonstrate professionalism and confidence

* Advanced knowledge of financial terms and concepts

* Commitment to Sprig's Core Values required

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.