Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing in-office support and ensuring the smooth operation of our daily administrative activities.

Job description

· Answering and directing phone calls in a professional and courteous manner

· Assisting with calendar management and scheduling appointments

· Performing data entry tasks accurately and efficiently

· Providing general clerical support such as printing, photocopying, scanning, and mailing

· Collaborating with other team members to ensure effective communication and workflow.

· Set up / Maintain Office files – Listing, Buyers, Contract Files and administrative.

· Set up Weekly Open House’s for listings.

· Compile and send out Seller Weekly Report Packet.

· Type Buyer / Seller / Lease Packets as needed.

· Prepare Basic Market Analysis for Agent as needed.

· Maintain Active/Sales/Pending/Incoming Board

· Maintain customer Databases.

· Maintain system for tax exempt yearly mailing to clients.

· Coordinate monthly promotional materials.

· Coordinate mailing of monthly birthday cards.

· Update Referral Maker incoming, Pending, Leases, Sales bi-weekly meeting.

· Post to Social Media Sites.

· Sort Mail for the office.

· Track all passwords for systems.

· Order supplies for office.

· Track leads to Agents and Vendors.

· Close the office for the night.

· This is an in-office position - maintaining the assigned work schedule is important.

· Must be able to work in a fast-paced environment.

· Quick to learn other Realtor based systems. (NTREIS, ShowingTime and Lofty)

· Other responsibilities as assigned by your supervisor.

Skills:

· To excel in this role, you should have strong organizational skills, excellent phone etiquette, and the ability to multitask effectively.

· Proven minimum (3 years) experience in an administrative or clerical role.

· Proficient in using office software such as Microsoft Office Suite. (Advanced Word, Excel, intermediate PowerPoint)

· Strong attention to detail and accuracy in data entry.

· Excellent verbal and written communication skills.

· Ability to prioritize tasks and manage time effectively.

· Familiarity with calendar management tools.

· Knowledge of basic office procedures and equipment.

· Some knowledge of the Real Estate business is a plus.

Additional Benefits:

· 35 Hour work week - require overtime some during busy seasonal sales trends up to 40 hours MAX – 2 -4 hours a couple times a year on weekend for our fun filled client events. (notice provided)

· Snacks provided in the office for employees.

· After a 90-day probational period, employees are eligible for paid holidays per year.

· After 6 months, vacation will start to accrue – up to 6 days paid per year. (You can take up to an additional 10 days unpaid.) Increases to 12 days paid vacation after 2 years.

Join our team as an Administrative Assistant and contribute to the success of our organization by providing essential administrative support. Apply today!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administration: 3 years (Required)

Ability to Relocate:

• Plano, TX 75093: Relocate before starting work (Required)

Work Location: In person