Immediate need for a talented Administrative Assistantwith experience in the Logistics Industry.
This is a 06+ Months Contract opportunity with long-term potential and is located in Hodgkins, IL. Please review the job description below.
Job ID: 19-45258
Key Responsibilities:
- Planning and coordinating meeting arrangements including travel and lodging.
- Calendar management of meetings and details for events and/or meetings for managers and/or for department.
- Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
- Composing and producing documents, maintaining relevant databases and related records.
- Updating and maintaining departmental websites.
- Researching, analyzing and summarizing data for reports independently.
- Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
- Answering phones; route callers, take messages, respond to inquiries; greet visitors.
- Request and provide routine information as well as handles walk-in inquiries.
- Communicating effectively, screening and prioritizing incoming calls.
- Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
- Problem solving routine problems and communications where the response is based on existing procedures.
- Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
- Typing and proofreading documents produced by others.
- Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
- Being exposed to confidential information and handling confidential matters.
- High School Education or equivalent preferred.
- Minimum of one to two years of administrative support experience preferred.
- Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
- Internet search skills as relevant to the position and knowledgeable with using computer applications.
- Standard report generation; office administrative practices and procedures.
- Skilled with meeting critical deadlines and good time management skills preferred.
- Strong analytical, problem solving, basic research, and time management skills.
- Requires very good verbal and written communication and listening skills.
- Ability to deal successfully with the public in person and over the telephone.
- Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation Coverage or leave of absence coverage and as required by business need and management team.
- Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
- Friendly and professional demeanor and initiative to seek improvements to processes preferred.
- Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.