Administrative Assistant

Title:  Executive Secretaries and Administrative Assistants
Location: Poughkeepsie NY 12601
Duration: 6 Month Contract Position

Duties:

• Unlock/lock doors;
• Greet visitors/mail & UPS personnel;
• Open mail;
• Stamp mail;
• Scan mail;
• Mail packages;
• Upload (scan) mail to NYMatters;
• Input activities into NYMatters;
• Open cases on NYMatters, (2 – 10 per week);
• Create files for the cases;
• Close cases;
• Transfer cases to A&O and locate files to send;
• File documents and files;
• Update Outlook calendar daily;
• Answer the phone, transfer calls;
• Contact the courts on behalf of attorneys at their request;
• Email mail to AAGs;
• Update the trial calendar and email to John Driscoll every Wednesday;
• Maintain office trial calendar in Word document;
• Communicate with courts via phone/email.

Preferred Education: High School, Technical Degree/Certificate Program, Bachelors Degree or Master Degree.