Administrative Assistant

Join Our Team as an Administrative Coordinator!

Location: Orange, CA 92865
Status: Full-Time, Exempt

Who we are

At the forefront of innovation in automation for both homes and businesses, our company prides itself on pushing the boundaries of technology and service. We are on a mission to revolutionize the way spaces are experienced, making them smarter, safer, and more intuitive. Joining our team means being part of a dynamic, forward-thinking group that values creativity, excellence, and a drive to lead the industry into new territories.

Who you are

• A detail-oriented individual with strong organizational skills.
• Experienced in QuickBooks or similar accounting software, with a knack for financial administration.
• Excellent at communication, capable of fostering positive client and team interactions.
• Adaptable, with the ability to manage a dynamic workload in a fast-paced environment.
• Someone who thrives on organization and attention to detail, with a track record of managing office operations efficiently.
• A team player, ready to contribute to and celebrate our collective successes.

Your Role

You'll be the cornerstone of our administrative operations, managing financial tasks using QuickBooks, organizing office functions, and keeping detailed records. You'll ensure smooth client and team interactions, handle travel arrangements, and support our company's financial health. This role is perfect for someone who thrives in managing diverse tasks and contributing to a team's success in a fast-paced environment.

Responsibilities

• Oversee office operations, schedules, supplies, and workflows
• Perform bookkeeping and update financial records.
• Manage receivables, payables, and invoice processing.
• Track billable hours and assist in job costing.
• Address client billing and payment inquiries.
• Organize and document receipts and invoices.
• Support financial reporting and analysis.
• Maintain confidentiality of sensitive information.
• Plan and coordinate team travel arrangements.
• Schedule social media content for platforms like Instagram and Facebook.

Requirements:

• High school diploma; accounting/bookkeeping courses a plus.
• 3+ years' experience with QuickBooks or similar software.
• Skilled in office management, bookkeeping, and financial tasks.
• Efficient time management and task prioritization.
• Ability to be discreet and ethical with sensitive information.
• Adaptable to a dynamic work environment.
• Familiarity with DTools, QuickBooks, or Odoo beneficial.

Why Join Us?

• Be part of a small but mighty and dynamic team.
• Contribute to innovative projects in the automation industry.
• Above-standard salary and great benefits package including:
• Group health plan with employer contribution
• 100% employer-paid dental plan
• 50% employer-paid vision plan
• Retirement benefits with 3% employer match
• 100% employer-paid life insurance
• Unlimited vacation
• 13 paid holidays a year
• 2 floating holidays a year
• Employee Assistance Program
• Free will planning and family support
• And more!

Ready to make an impact? Apply now to become part of our dedicated team!

Job Type: Full-time

Pay: $22.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Application Question(s):

• (Required for consideration) Please tell us about your experience in administration.
• (Required for consideration) What experience do you have with QuickBooks or similar accounting software?
• (Required for consideration) What administrative task do you find most fulfilling?
• (Required for consideration) Have you previously been part of a small company's team? If so, how did that experience shape your approach to administrative roles?
• Do you currently have the legal right to work in the United States? Please note that WMS does not currently offer visa sponsorship.

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Orange, CA 92865 (Required)

Ability to Relocate:

• Orange, CA 92865: Relocate before starting work (Required)

Work Location: In person