Admin. Assistant 3- Captain (Wccw)

Salary: $4,206.00 - $5,630.00 Monthly
Location : Pierce County - Gig Harbor, WA
Job Type: Full Time - Permanent
Job Number: 2024-03312
Department: Dept. of Corrections
Division: Prisons - WCCW
Opening Date: 03/13/2024
Closing Date: 3/20/2024 11:59 PM Pacific
Description
Administrative Assistant 3 (AA3) for the Captain's Office
WASHINGTON CORRECTIONS CENTER FOR WOMEN (WCCW)
*THIS POSITION IS FULL-TIME IN PERSON ON LOCATION AT WCCW*
NOTE: Please carefully read this posting in its entirety, as it contains important information for candidates.
The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Full-time Permanent Administrative Assistant 3 at WCCW, located in Gig Harbor, WA. This position provides support to the Correctional Captain at Washington Corrections Center for Women.
If you are interested in applying and would like to be considered, please apply online, you must attach a current Letter of Interest (preferably no more than two (2) pages) indicating how you meet the qualifications and why you believe you are the ideal candidate for the position.
AGENCY PROFILE:
The Department of Corrections, as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law, and provides leadership for the future of corrections in Washington State. The Department consists of the Office of the Secretary, Prisons Division, Community Corrections Division, Administrative Services Division, and Health Services. The Department employs over 7,600 staff and has a biennial budget of approximately $1.6 billion.
WASHINGTON CORRECTIONS CENTER FOR WOMEN is a 62.6-acre facility located approximately two miles from Gig Harbor. The site includes living units, administration buildings, a health clinic, education buildings, a gymnasium, a chapel, industries buildings, food service buildings, and support facilities.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
Duties
Perform delegated, confidential administrative office management and secretarial functions for the Correctional Captain and Management under their direct supervision

• Prioritize complex assignments and projects tasked by the Captain
• Tracks routine staffing actions for the Captain's Office such as non-permanent assignments, reassignment, recruitment, selection and appointment documents
• Conducts and/or responds to public disclosure requests, surveys, and studies
• Serves as a liaison between supervisors and other staff, relays assignments and requests status information
• Keep Captain informed of any significant or important items requiring their immediate attention
• Work independently on complex assignments that require knowledge of regulations, policies, procedures, processes and materials
• Develop and monitor tracking and accountability of security inspection reports, search reports, and emergency management planning assignments
• Track and log drills, mandatory overtime, custody rosters, shields, incident reports, and TIRs

Delegated responsibility to manage the multiple program activities to include the Institution Limited English Proficiency (LEP) Coordinator and oversee the return of uniforms/equipment from departing employees. Independently collects and analyzes data and prepares reports and correspondence in support of assigned LEP and custody uniform/equipment oversight
Works closely with facility managers to develop the Institution's Operational Memorandums that fall under the supervision of the Captain
Qualifications
Required Qualifications:

• High School education or GED, equivalent

AND

• Three years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.

NOTE:
Formal education and/or training in office management will substitute year-for-year for experience.

• Applicants for this position should have excellent administrative skills and be able to use independent judgment to accomplish assignment or solve problems.
• Knowledge of multiple software programs used to accomplish daily tasks.

Preferred/Desired Qualifications:

• 1 year experience using Offender Management Network Information (OMNI)
• 1 year experience using Resource Program Management (RPM)
• Accurately type at least 50 words per minute

Supplemental Information
The mission of DOC is to improve public safety.
For additional information about the agency, please visit
IMPORTANT NOTES:
It is a requirement to:
Provide a minimum of three (3) professional references with your application. The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Provide phone numbers AND email addresses for all professional references.
AND
Attach a Letter of Interest
In no more than one page, describe how you meet the qualifications and why you feel you are the ideal candidate for this position.
Failure to provide this information may result in your application not being considered for this position.
Your answers to the supplemental questions MUST be supported by the work experience section in your application, or you may not be considered for this position. Resumes will not replace the "Work Experience" section of your online application. You may be disqualified if your work experience does not include information used to: 1) Meet the minimum qualifications of the job, and 2) back up your answers to the supplemental questions.
Only complete applications will be considered. Please ensure the application is complete, with employer and supervisor addresses and telephone numbers and that all other blocks of information are complete, to include salary and the reason for leaving prior employment. Incomplete applications may eliminate the candidate from further consideration.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at 253-858-4691 or 360-277-2453. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick l...