Accounts Receivable Specialist

Full Time, Non Exempt, Salary Range: $26.50 - $28.00 Per Hour.

SUMMARY: Prepare and maintain a company’s financial accounts with incoming transactions and ensure the accuracy of accounting ledgers and the timely monitoring of payments, receipts, and bills. Also, maintain interrelated financial records to individual departments, projects, and Go Kids Inc. as a whole in accordance with the HR & Fiscal Policy and Procedure Manuals of Go Kids, Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounts Receivable Specialists maintain the overall accuracy of the accounts, ledgers, and financial records within their remit. They perform a range of administrative and clerical tasks on a day-to-day basis to keep those accounts up to date. Their main duties include the following as well as other responsibilities that may be assigned.

I.ACCOUNTS RECEIVABLE/BILLING

• Analyzes general ledger and verifies clients' accounts by collecting, analyzing, reconciling transactions, and summarizing account information to resolve account discrepancies, and ensure procedure accuracy.
• Code, post, and track incoming payments.
• Performs variance analysis reporting relating to attendance and ACCOUNTS RECEIVABLE billing.
• Process and issue monthly invoices for all Go Kids clients.
• Recording and reconciling all incoming financial transactions received
• Updating account information of clients in the accounting system and related worksheets
• Coordinates and prepares relevant information for external accounting auditors.
• Analyze aging reports to resolve outstanding balances to determine if a collection letter or a refund is needed for this account.
• Interface with clients to discuss outstanding receivables.
• Maintain and keep current appropriate binders for Billing, Cash Receipts, refunds, and collection letters.
• Process month-end attendance inclusive of the data sheet reconciliation and control sheet reconciliation if applicable.
• Audit Provider files monthly as part of the Audit Team, if applicable.
• Review policies and procedures related to attendance and ACCOUNTS RECEIVABLE and update as needed.
• Continue to increase professional knowledge and skills associated with accounting.
• Enroll in appropriate training to adhere to the department’s professional development goals.

II. OTHER RESPONSIBILITIES

• Assist with training and effectively coaching other staff members on fiscal procedures focused on attendance, ACCOUNTS RECEIVABLE, and collections.
• Responsible for job cross-training.
• Recommend improvements to current practices within the fiscal department.
• Keeps abreast of current regulations, trends, and practices in general accounting, and office administration professions.
• Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
• Assist with additional support as needed by the Finance Department.
• Conducts self in a manner reflecting credit on Go Kids and encourages others to do the same.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

• Requires general knowledge of accounting principles, including federal, state, and local laws and regulations governing organizations.
• Must be organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration (including efficient filing systems, office machines and equipment, and computer software, including MS Excel and other accounting software) and skilled in customer service and employee relations.
• Must present a neat, professional appearance.
• Must be able to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Requires a good sense of humor and belief in working as a professional, cohesive team member.

EDUCATION and/or EXPERIENCE:

• Associate degree (A.A/S.) in accounting or a related field or equivalent from a four-year college and two three (2-3) years of related experience in a business and/or non-profit environment.
• Possess specialization in finance and accounting and experience in bookkeeping, performing administrative tasks, and accurately inputting data.
• Requires experience working with customers and team collaboration.
• Possess a valid CA driver’s license and pass criminal record clearances.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret general business periodicals and governmental regulations. Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information and respond to questions from government entities, employees, managers, clients, and the general public.
• Bilingual and Biliterate preferred.

MATHEMATICAL SKILLS:

• Ability to work with generally accepted accounting procedures, balance sheets, profit/loss statements, and mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures & amounts with a 10 Key.

REASONING ABILITY:

• Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS and WORK ENVIRONMENT: physical demands and work environment characteristics described here are representatives of those that must be met (or may be encountered) by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls, sit, stand, reach with hands and arms, and walk. Occasionally required to climb or balance; stoop, kneel, or crouch; lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work Environment: While performing the duties of this job, the employee occasionally works in outdoor weather conditions and wet (humid) conditions and is occasionally exposed to the risk of electrical shock. Noise level in the work environment is usually moderate and can sometimes be noisy.