Accounts Receivable / Billing Specialist

AR / Billing Specialist job duties include, but are not limited to:

· Prepare billing based on billing cycles.

· Coordinate billing activities with various departments.

· Collect all the required documents for services provided.

· Generate timely billings according to the customer’s specific time frame.

· Maintain accurate billing documentation / support for audit process.

· Respond timely to inquiries from customers.

· Maintain Accounts Receivable customer files and records.

· Meet accounting deadlines for month-end process and closing cycles.

· Perform reconciliations as required.

· Perform data entry / change order functions within accounting system including job budgets.

· Monitor Accounts Receivable and notify managers if there are issues with unpaid invoices by customers.

· Reconcile company invoices with Accounts Payable and generate invoices.

· Assist with any month-end closing items as required.

· Generate reports / spreadsheets for project managers related to billing and account activity. This includes monthly billability report, project billing history, time, and cost detail.

· Provide follow-up to project managers and / or clients regarding aged Accounts Receivable.

Experience:

• A minimum of 4 years of billing experience or an equivalent education and experience combination.
• Experience with billing of Commercial / Industrial customers required.
• Construction billing experience preferred, not required.

Other Requirements, Knowledge, or Abilities:

· Must demonstrate basic to intermediate skills in Microsoft Word and intermediate to advanced proficiency in Excel, Outlook, and email.

· Must be able to generate, create, and analyze reports.

· Must be detail oriented and extremely accurate.

· Must have ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Must have ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

· Must have ability to deal with problems involving several concrete variable in standardized situations.

· Must demonstrate ability to work in team environment and willingness to assume additional or new responsibilities readily.

· Uses initiative in carrying out recurring assignments.

• Effective oral and written communication skills, good vocabulary, good grammar, and the ability to independently compose routine written communications.
• Must be able to pass both a drug screening and background verification.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Experience:

• Microsoft Excel: 4 years (Preferred)
• Accounts Receivable: 4 years (Preferred)

Work Location: In person