Accounts Payable Specialist

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.

The Role:

Perform the daily operations of the Accounts Payable and Procurement processes ensuring timely, accurate and proper workflow of processes and procedures are followed. Ensure timely processing of orders and payments of invoices, and month-end reconciliations. Assist with audit work on a continual basis as needed. Incorporate EA polices and accounting principles, practices, and procedures in daily workflow to ensure accurate and timely payments, processing of orders, coding and financial statements.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Job Area/Function:

• Ensure timely, efficient and accurate disbursement workflow
• Daily purchasing, processing of check requests, petty cash and AMEX reconciliations
• Assist in the execution of month-end AP closing functions.
• Excellent customer service relations both internally & externally, including timely disbursements of check requests, processing of orders, expense reimbursements
• Interface with department heads and managers to ensure compliance, understanding and adherence with company policies and procedures
• Research and resolve vendor issues or discrepancies as necessary
• Ensure purchases of goods and services are made according to agency purchasing, budgetary and other administrative policies
• Support Management with AP special projects as required

Audit/Tax:

• Assist Management as required with audit deliverables to ensure a clean and timely year-end audit
• Coordinate with accountants to ensure expenses are accurately accrued, recorded and coded in the GL
• Assist with timely e-filing of year-end 1099s

Other:

• Maintain up-to-date knowledge on agency’s funding sources, grants and contracts
• Perform special projects and other related duties as assigned
• Maintain relationships with vendors as needed

JOB REQUIREMENTS

Required Knowledge

• Bachelor's degree in accounting required
• 1-2 years’ experience working as an AP Specialist
• Analytical and problem solving skills
• Ability to work in a fast-paced environment autonomously
• Self-motivated, detail oriented, extremely organized, and ability to manage multiple projects by prioritizing deadlines
• Highly organized with strong attention to details with an eye for developing efficient, internal systems and workflow
• Excellent customer service skills. Handle highly confidential information
• Proven team player
• Knowledge of MS Word, MS Excel, Intacct or Nexonia (a plus)

Role Key Competencies

• Team Player
• Analytical Skills
• Communication Skills
• Planning and Organizing
• Initiative
• Technical and Professional Knowledge

Benefits:

• Generous PTO Policy
• Competitive Salary
• Medical & Dental Insurance
• Pension Plan
• 403b Retirement Plans
• Discount Perks for Movies, Broadway Shows, and Amusement Parks, Etc.
• Free Gym Membership to our Manny Cantor Center Gym & 14TH ST Y Gym
• Discounts to programs at Educational Alliance

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position

EEO Info

Educational Alliance is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Educational Alliance takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Educational Alliance is an Equal Opportunity Employer.