Address
Form of work*Moving office location to Melville, NY in February 2024*
*This is a hybrid role*
The Opportunity
The Accounts Payable Specialist will manage all vendor invoices to ensure they are entered, approved, and paid in a timely manner. They are responsible for entering and reconciling employee expense reports and the company's corporate card statements and accounts. They also will have a handful of administrative duties assigned.
The Company
We are a small team with a big vision: to be the premier provider of cloud technology solutions for retailers. KWI offers a complete, unified commerce solution from a single database, specifically designed to help specialty retailers grow their business. Our portfolio of customers includes Pandora, David Yurman, Tom Ford and many other globally recognizable brands.
We combine Point of Sale, Merchandising, e-Commerce, CRM, and Loss Prevention into one cloud-based platform. We are a Values and Mission driven organization, and we believe that if we develop and demonstrate leadership in our strategy, operations, and people, we will continue to drive product innovation and service excellence.
What we value
- Commitment
- Respect & Dignity
- Passion
- Caring
- Accountability
- Reliability
- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Enter all vendor invoices into the accounting system.
- Receive incoming vendor invoices (by mail or email) and ensure the proper manager approval is obtained.
- Research and resolve open invoice issues and escalate issues to the next level when not able to resolve.
- Dispute erroneous charges and late fees from vendors.
- Monitor and explain vendor rate/price increases. Negotiate with vendors as required.
- Enter all employee expense reports.
- Reconcile the company's corporate card statements to ensure all receipts are provided.
- Perform weekly payment runs and ad-hoc payment requests as needed.
- Provide exemplary customer service to both vendors and employees.
- Cover front reception desk, as needed.
- Assist CEO with special projects, as needed.
- Perform other accounting/administrative functions as necessary.
- Establish and maintain effective and cooperative working relationships with internal team members.
- Communicate and follow up effectively regarding vendor accounts on a timely basis in weekly and monthly reporting to supervisor.
- Participate in team planning meetings.
- Meet defined department goals and activity metrics.
- A friendly, positive, upbeat, and enthusiastic personality.
- Highly motivated and self-starter who desires progressive growth and embodies the entrepreneurial spirit.
- Commitment to excellent customer service.
- Ability to prioritize and manage multiple responsibilities while being detail oriented.
- Ability to engage with different levels within the organization.
- Ability to use discretion when dealing with confidential or sensitive information.
- Proficient in Microsoft Business Suite (Outlook, Excel, Word).
- ERP System experience (NetSuite preferred).
- Accounts Payable experience within tech/POS software and hardware business preferred.
- 2 years minimum experience in related field.
- Associates/Bachelor degree preferred.
- Full Medical, Dental and Vision
- 4 weeks of PTO in your first year
- Summer Fridays....all year round
- Tuition Reimbursement
- Discount from building café
- 401(K) with a 50% company match (up to 6% of employee contribution)
- Employee Referral Program
- (1) Volunteer day each year
Our work space
We understand that our teams need flexibility, which is why we follow a hybrid schedule. Our in-office days are Monday, Tuesday and Thursday, and employees are allowed to work remotely on Wednesdays and Friday.
We are also a collaborative group and believe that getting together in person allows our team to do their best work. Together we enjoy monthly events, bagels every Thursday, a state-of-the-art coffee machine, a full snack pantry and many more surprise and delight moments throughout the year.
Our commitment to you
At KWI, we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.
With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all our team members to uphold these commitments.
