Accounts Payable Specialist

About KPFF
KPFF has been an industry leader in civil and structural engineering for over 60 years. At KPFF, our purpose is to engineer opportunities. We focus on solving problems, delivering excellence, helping our communities, and enabling the growth and creativity of our people, clients, and profession. We realize sustainable success at KPFF by respecting and empowering personal potential.
Position Overview
We are excited to welcome an Accounts Payable Specialistto our team in Seattle. The Accounts Payable Specialist will experience independence and autonomy in a stable environment at KPFF while enjoying the benefits of collaborating with a supportive accounting team. Monitoring and maintaining effective financial processes to support KPFF's long-term growth will be an important focus of the Accounts Payable Specialist in addition to executing a variety of accounting duties. The ideal candidate is passionate about numbers and brings a positive and customer-focused attitude.
Responsibilities
Vendor Relations and Invoice Processing:

• Foster communication with the Controller and AP team for seamless collaboration on vendor relations and invoice processing.
• Ensure accurate A/P invoice and expense report processing with diligent discrepancy resolution.
• Efficiently manage check runs and ACH payments for timely fund disbursement, addressing payment issues proactively.
• Maintain an organized vendor W-9 records repository for regulatory compliance and swift audit response.

Financial Record Maintenance and Reporting:

• Contribute to month-end close with accurate and timely journal entries for financial record integrity.
• Conduct meticulous monthly GL reconciliations, promptly addressing discrepancies.
• Review and analyze monthly financial reports to provide valuable insights for strategic decision-making.
• Actively participate in annual internal audits, ensuring compliance and effective audit support.

Compliance and Support:

• Adhere to GAAP standards in financial activities, stay updated on accounting standard changes and implement adjustments as needed.
• Provide ongoing technical support and training to team members, contributing to the continuous improvement of financial systems and procedures.

Qualifications

• 1 - 3 years of hands-on experience in Accounts Payable, ensuring accurate and timely financial transactions
• Associate or bachelor's degree providing a solid foundation in financial principles and accounting practices
• Understanding and application of Generally Accepted Accounting Principles (GAAP) in daily accounting operations
• Strong numerical aptitude, keen attention to detail, and proficiency in financial data analysis
• Proficient in Microsoft Excel, PowerPoint, and Word for effective financial analysis and communication

Knowledge, Skills, and Abilities

• Self-motivated and collaborative with a passion for continuous improvement.
• Works well independently and in team settings, demonstrating adaptability and initiative in fast-paced environments.
• Maintains a diligent work ethic, ensuring accuracy, reliability, and timely delivery.
• Proactively identifies and resolves problems with strong attention to detail and analytical skills.
• Professionalism is consistently upheld, handling sensitive information with discretion and integrity.

Physical Demands and Work Environment

• This role is onsite in our Downtown Seattle office.
• Duties are typically performed in a normal office environment while sitting at a desk or computer table.
• Ability to utilize a computer, communicate over the telephone, and read printed material are required.
• May occasionally need to lift items up to 20 lbs.

Compensation
The compensation range for this role is $26 - $30 per hour and will be determined based on the candidate's experience, education, and skills.
Benefits
We are passionate about supporting our employees through flexible and comprehensive Benefits. Our Benefits include:

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Health Reimbursement Account (HRA) with employer contribution
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation, sick, jury duty)
• Subsidized ORCA bus/rail pass

KPFF is an Equal Employment Opportunity/Affirmative Action Employer