Accounts Payable Specialist

Job Type
Full-time
Description
POSITION OVERVIEW
Cascade PBS's mission is to inform and inspire our community to make the world a better place.
Our vision is to be the most essential and relevant media organization in the region.
Manage Accounts Payable process, and support the accounting and finance functions to reach more people, build a great organization and increase our impact on the community while demonstrating Cascade PBS's values of integrity, community, innovation and diversity.
Cascade PBS is committed to building a team that represents a diversity of thought, experience and personal background. Our organization serves a diverse community, in terms of ethnicity, class, culture, language, sexual orientation and disabilities and we are committed to increasing diversity and inclusion amongst our staff population. We encourage everyone interested in this role to apply even if you don't meet all of the requirements.
Hourly Rate: $25.50-$25.50
Location: Seattle - Must live in WA State, hybrid schedule available (3 days in office, 2 days remote)
Cascade PBS offers competitive benefits to team members working 20 hours or more a week.
Benefitsinclude:
• 11 paid holidays
• 1 personal holiday
• 12 days of vacation to start
• 10 days of sick
• Half-day Fridays during Summer
• Company-matched 401(k) Retirement Plan that is fully-vested immediately
• Employer paid ORCA card
• Employee Assistance Program (EAP)
• Medical
• Dental
• Vision
KEY RESPONSIBILITIES/DUTIES

• Responsible for Accounts Payable process to ensure prompt, accurate and timely entry for payment processing to vendors while adhering to organization policies and procedures
• Review Accounts Payable invoices, check requests and purchase orders for completeness, authorizations and accuracy
• Issue Accounts Payable checks, matching Accounts Payable checks with supporting documents
• Reconcile Accounts Payable with the general ledger, other accounting tasks and participate in month-end closing process
• Determine and prepare applicable use tax calculation and journal entry for Washington State Department of Revenue
• Record Cash Disbursement entries for postage, annuities, benefits, taxes, ACH and wires, and transfers, by collecting support documentation from various sources
• Manage organization travel, staff credit cards and employee reimbursements via the Concur system including reconciliations, payments, system maintenance, and documentation of procedures
• Assist in managing vendor relationships and reconcile accounts with vendors by resolving disputes, confirming payment details, and requesting credits/refunds when applicable
• Complete credit application forms as needed
• Assist to verify independent contractor (IC) agreements are fully executed in order to authorize payment processing
• Request W-9 forms for upload to MIP, and prepare and issue year end 1099 forms
• Prepare reports and schedules for annual audit and additional purposes as directed
• Coordinate the filing of unclaimed property reports to Washington State
• Process Canadian checks
• Back-up for sorting of incoming mail
• Back-up for Accounts Receivable
• Prepare and issue 1099 forms
• Follow policies and procedures and participate in reviews of and recommendations for operational procedures and implement changes as approved and required
• Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the Cascade PBS
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice

• Strong Microsoft Office skills (Excel, Word, Outlook) required
• Personal computer and financial systems skills. Abila MIP and Concur experience a plus

• Associate degree or equivalent combination of education and experience
• Three years' experience in accounting preferred; A/P experience preferred
• Experience working with generally accepted accounting principles and accounting software

• Ability to sit and type on a keyboard for long periods of time
• Ability to view data on a computer screen for long periods of time