Accounts Payable Specialist

Summary of Position:

Under the guidance and supervision of the Chief Financial Officer, the Accounts Payable Specialist is responsible for providing accounting and clerical support and for processing, tracking, and recording payments in an accurate, efficient, and timely manner. The Accounts Payable specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. While the Accounts Payable Specialist has a position description and well-defined reporting responsibilities, they are required to be flexible in both. They will at times be asked to perform tasks where their work requirements may be different from, while related to, their basic position description.

Objectives of this role

• · Support the company in optimizing its financial transactions and systems
• · Strengthen and grow relationships with vendors and suppliers through timely payments
• · Assist in streamlining and improving the Accounts Payable process
• · Exercise integrity and confidentiality in financial reporting
• · Comply with national and local financial regulations

Responsibilities

• · Review invoices for appropriate documentation prior to payment
• · Perform invoice and general-ledger data entry
• · Monitoring of sales tax on invoices and taking necessary action to recoup any sales tax incurred
• · Processing and generating all Accounts Payable checks, wire & ACH payments
• · Responsible for ensuring payments for all corporate credit cards, leased equipment, and corporate vehicles are maintained and paid on time
• Coordinate automatic bank deductions for various lease agreements, where applicable
• Process patient refunds.
• Review employee expense reimbursement requests for accuracy and legitimacy of business-related purchases. Verifying receipts are attached for each purchase, ensuring sales tax is omitted and communicating with employee on any questions or missing information.
• Correspond with vendors and respond to inquiries.
• Research and resolve invoice discrepancies and issues.
• Manage vendor files and prepare 1099 forms annually, including obtaining Form W-9 for all vendors to determine 1099 status on an on-going basis
• Provide supporting documentation for audit.
• · Generate purchase orders when necessary
• · Assist senior financial accountant as needed

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Mathematical aptitude: 3 years (Required)
• Financial acumen: 3 years (Required)
• Accounts payable: 3 years (Required)
• Accounting software: 3 years (Required)

Work Location: In person