Accounts Payable Clerk

Position Summary
Branch Group is searching for an organized, detail-oriented Accounts Payable Clerk to join our well-established, growing company. This position will assist the corporate office ACCOUNTS PAYABLE staff with a wide range of duties. This position will report to the Accounts Payable Manager.
Duties/Responsibilities

• Enter and process high volume of incoming invoices through Vista ERP within deadlines.
• Code invoices accurately using Work Orders, Field Purchase Orders, and Purchase Order Contracts.
• Prioritize invoices according to discount potential, payment terms, and severity of missed payment.
• Oversee unapproved invoices to ensure on-time payment or dispute resolution.
• Assist with onsite check runs and ePayment processing. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

• Establish and maintain relationships with new and existing vendors
• Reconcile monthly statements from vendors; research and correct discrepancies.
• Assist with recordkeeping for recordkeeping for invoices as needed.
• Audit expense reports using company policies. Reconcile credit card statements.
• Assist with preparation of accruals.
• Trace open payments (uncleared checks and virtual cards).
• Set up and maintain vendors, using W-9 and approved processes for accuracy and fraud prevention

Duties/Responsibilities Cont.

• Assist with the preparation of payments to subcontractors, including lien waivers.
• Prepare credit applications for new vendors.
• Assist with other projects as needed.

Qualifications

• Associates degree in Accounting (preferred, not required) plus 3 years of experience in accounting or equivalent through a combination of education, training, or relevant work experience.
• Advanced capability with Microsoft Excel and Outlook, additional experience in Vista by Viewpoint preferred.
• Must have strong math skills and attention to detail
• Must have excellent verbal and written communication skills
• Must exhibit strong problem-solving abilities
• Must be customer service oriented and protect confidential business information
• Must have strong organizational skills

Competencies
Computer Skills
Accepting Direction
Managing Time
Delivering High Quality Work
Following Policies and Procedures
Working with Financial Information
Travel
Travel is not anticipated with this role.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
Office days and hours are Monday through Friday, 8:00 a.m. to 5 p.m.
AAP/EEO Statement
It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.