Accounts Payable Bookeeper

Accounts Payable Bookkeeper

Position Title: Accounts Payable Bookkeeper

Department: Business Office

Reports To: Business Manager/Deputy Superintendent

Summary:  Accurate and systematic payment of invoices, reimbursements, Accounts Payable checks, monthly use/sales/excess taxes, end of calendar year rebate tax claim forms and 1099's.  Utilization of eFinance coding system.  Maintain files of all Accounts Payable activity and information.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned.

• Process invoices and payments in a timely manner
• Ensure accurate coding using the AR Accounting Financial Handbook to prepare invoices for payment
• Prepare bank transfer letters
• Provide copies of invoices as needed for inventory purposes
• Process reimbursements for district employees
• Maintain cardholder information for Sam's Club credit cards
• Preparation and submission of Arkansas Excise Tax Returns and Claims for Local Tax Rebate
• Process W-9 and 1099 paperwork for vendors and prepare documents for IRS submission
• Answer any inquiries and provide assistance to staff members or vendors 
• Maintain all documentation pertaining to Accounts Payable activity

Daily attendance and punctuality are required for the purpose of ensuring the goals of the work unit can be met.  Must display professionalism in appearance, attitude, and actions at all times.

SUPERVISORY RESPONSIBILITIES:  None

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Experience with APSCN eFinance, Accounts Payable procedures and knowledge of AR Financial Accounting Handbook is desirable.