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Form of workJOB TITLE: Accounts Payable and Receivable Administrator
JOB SUMMARY
The Accounts Payable and Receivable Administrator is responsible for ensuring prompt processing of AP, processing and monitoring of incoming payments, and evaluation and reporting of expense records for payment.
POSITION QUALIFICATIONS/REQUIREMENTS
- Minimum 2 years of experience working in previous high-volume Accounts Payable and Receivable processing
- Solid understanding of basic accounting principles, fair credit practices, and collection regulations
- Proven ability to calculate, post, and manage accounting figures and financial records
- Hands-on experience in operating spreadsheets and accounting software (SAP, QuickBooks software)
- Basic knowledge of Chart of Accounts
PREFERRED SKILLS
- Bachelor’s degree in finance, accounting, or business administration is preferred
- Proficiency in MS Office, specifically Excel and Word
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
CORE DUTIES
- Process all AP invoices and credit memos in a timely manner, ensure proper documentation and electronic attachments are maintained
- Account creation of all new vendors, maintain and updated information on required documents
- Reconcile monthly statements from all vendors and create excellent working relationship with them
- Process vendor payments as requested, ensure timely delivery to the vendor
- Communicate all AR transactions to the customer, ensure monthly statements are provided
- Obtain payment status on late AR invoices
- Assist with processing incoming payments, ensure compliance with financial policies and procedures
- Assist with processing bank deposits
- Reconcile the AR ledger to ensure that all payments are accounted for and properly posted
- Assist with cash balance updates and AR reports for the CEO
- Assist with credit card statement reconciliations to ensure proper documentation has been obtained
- Provide weekly updated AR and AP reports to the accounting leads, provide status updates as needed
- Carry out coding for all expense accounts
- Work with other departments and the CEO to obtain consent on company expenses
- Adhere to the proper electronic filing of all documents
- Other duties as assigned
HOURS
- 1st shift position
- Monday through Friday, 8:00 a.m. - 5:00 p.m.
- Overtime as needed
SPECIAL REQUIREMENTS
The selected candidate will be required to pass a background and drug screen. The potential candidate must also meet ATF requirements for Firearm possession.
BENEFITS:
- 3 Traditional health insurance plans and 2 basic coverage plans to choose from
- Employer contribution on healthcare plans
- 401k with company match
- Dental insurance
- Vision insurance
- Supplemental insurances including: accident, cancer, critical illness, and hospital plans
- Flexible spending accounts
- Short term and long term disability
- Company paid Life, Accident, Death and Dismemberment insurance
- Supplemental Life Insurance
- Employee discounts on company products
- 9 holidays and 1 floating holiday, with Veteran's Day paid double for employees with their DD214 on file
Diamondback America does not discriminate based on race, sex, color, religion, national origin, age, disability, or veteran status in providing services or employment opportunities and benefits. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
