Accounts Payable Administrator

We are looking for a skilled Accounts Payable Administrator to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Responsibilities

• Processing of approved invoices, including accurately coding to expenses/jobs. Monitor vendor payments based on payment terms and maximize discount opportunities. Resolve discrepancies with vendor statements, ensuring credit is received or additional payment is approved and paid.
• Keep vendor information files updated with appropriate information and assist in keeping payable files organized.
• Prepare weekly reports for payments in a timely manner in conjunction with staff meeting and payment processing.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Keep accurate Accounts Payable aging report.
• Subcontractor monitoring:

• Track monthly expiration dates and contact subs for renewals.
• Collect paperwork and update accounting software.
• Set up new subcontractors and vendors in accounting software.

• This position includes administration responsibilities and requires good organization.
• Must have the ability to communicate with all staff including upper management.
• Must constantly maintain confidentiality of the organization.
• Understands compliance issues around Accounts Payable processes (W-9, sales tax, etc.)

Requirements and skills

• Proven working experience as Accounts Payable Clerk
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail