Accounting Specialist - Esser Funded Clerical Test Required

ESSER Accounting Specialist
Clerical Tests Required at Time of Application
Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.
Base Rate:
$20.31
Performance Pay:
Available annually
New hire experience:
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum
New hire education:
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Class/Calendar:
B22, 12 months
Hours:
Full-time (40 hours per week)
FSLA:
Non-Exempt
Benefits:
Vacation, sick leave, holidays, matched retirement, health and life insurance
OVERVIEW:
To perform a variety of accounting activities including processing, recording, updating and reconciling fiscal information; to reconcile and analyze expenditures against budget; to ensure accuracy and adherence to district and state procedures.
(This is for the remainder of the 2023-2024 School Year)
QUALIFICATIONS:

• High School education or equivalent required with minimum two years accounting or bookkeeping experience
• Above average proficiency in typing, data entry and 10-key by touch with accuracy; excellent test battery; high math aptitude; skill in performing detailed numerical computations
• Computer proficiency to include use of basic software applications (Word, Excel, Access, etc); knowledge and experience with mainframe computers and financial queries (iVisions)
• Ability to organize, prioritize and meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to perform high-volume detailed work with accuracy, to assume responsibility, to independently make sound fact-based decisions for daily tasks; to maintain confidentiality
• Ability to communicate effectively (verbal and written) and to establish and maintain effective and cooperative working relationships with district personnel and outside agencies

DUTIES AND RESPONSIBILITIES:

• Process all accounts receivable functions (i.e. type and mail invoices and monthly statements, collections, maintain accounts receivable database, print accounts receivable reports and file financial system documents)
• Process all travel functions to ensure adherence to district and state procedures
• Reconcile, monitor and verify all MASA and MEA travel funds to include budget transfers
• Process stale dated warrants to include researching financial system
• Approve district's telephone invoices for payment; track and collect all personal calls for district phones; process journal entries for cell phones
• Develop, create and maintain spreadsheet on land lines, mobile phones, stipend program, air time and expense on phones
• Invoice district sites for materials, supplies, services and postage
• Run monthly queries for transportation; verify coding for trips and take corrective action as needed; create journal entries to ensure accounts have budget capacity
• Prepare monthly district to county and district to banking institutions reconciliations; identify variances and take corrective action as needed
• Calculate and record interest for lost books; record, monitor and verify budget for lost books fund; approve or deny requisitions for purchases based on appropriateness of expense and budget capacity
• Answer inquiries and furnish information regarding detailed knowledge of accounts receivable, travel, payment procedures and programs
• Monitor databases for cash management (including deposits and refunds) for cash, check, money orders and credit card processing
• Reconcile daily credit card batch; verify credit card processing and take corrective action as needed
• Open, date and distribute mail
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Regular and on-time attendance required

ADDITIONAL DUTIES:

• Order department supplies; process stock and on-line requisitions
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

SUPERVISION
Supervisor, Accounting
Clerical test administered on line:
Once you submit your application, a link to our on-line test will be emailed to you.
Testing takes approximately 35 minutes. (Data Entry test -10 minutes)
Clerical Test required for this position:
Application is considered incomplete and will not be eligible for consideration if Clerical Test results are not on file with Human Resources by closing date.
AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.