Accounting Clerk

The Rhode Island Public Transit Authority (RIPTA) is recruiting Internally and Externally for the position of Accounting Clerk within the Office of Finance and Budget. This is a Non-Represented position.

Position Title:Accounting Clerk

Posting Period: February 28, 2024 through March 15, 2024

Salary Range: $50,915.70 to $63,644.61 Annum (Grade 913)

Position Reports To: Senior Accountant (AR/AP)

Union Affiliation: Non-Represented

Summary of Position:

This is a non-represented position in the Finance Department responsible for coordinating with various departments in assisting with the distribution of fare products to all riders as needed and for assisting the Chief Financial Officer (CFO) and Executive Director of Financial Planning and Analysis with the tracking of product distribution and availability to ensure adequate supply of products. This position will also assist with various accounts receivable and payable functions and other day-to-day clerical duties and departmental projects.

Essential Duties and Responsibilities:

• Respond to inquiries by vendors and customers ensuring they receive the information they need;

• Assist employees as needed by providing benefit balances and handling payments for employee share of benefit costs;

• Answers calls to finance department in professional manner providing general information, redirecting calls as appropriate, and taking/distributing complete messages;

• Assists with vendor onboarding by completing credit applications;

• Fulfills orders within WAVE fare collection system by packaging and distributing WAVE cards and other fare products as orders arise and prepares invoices for customers electing to be invoiced;

• Assists third-party entities and bulk fare product purchasers in understanding the fare product options that best meet their needs and available resources;

• Responds to request from entities not on WAVE system to ensure they have products for distribution and handles both invoicing and payment related to these transactions;

• Collaborates with multiple departments, to ensure all customer needs related to fare products are being met;

• Assists with periodic audit of WAVE portals to ensure appropriate products are being offered and general integrity of system is maintained;

• Maintains daily GFI farebox to revenue reconciliation report;

• Responsible for all accounts payable, including matching of purchase orders to vendor invoices and filing invoices by date to ensure invoices are paid at appropriate date;

• Assists Senior Accountant by receiving, documenting, and preparing checks for deposit;

• Performs general office duties in support of the Finance Department including, but not limited to, copying, mailing, filing, and other miscellaneous tasks;

• Assists the payroll department with sorting and distribution of payroll checks, including attachment of memos and documents as needed by the Authority;

• Performs all other related duties as assigned.

The above duties and responsibilities are not intended to limit specific duties and responsibilities of any particular position, nor are they intended to limit in any way the right of supervisors to assign, direct, and control the work of employees under their supervision.

Qualifications and Selection Process:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions;

• Must possess basic computer skills and demonstrate knowledge of Microsoft Office Suite including Excel and Word;

• Must also be able to work within automated financial management systems and be able to learn new programs and systems as introduced to RIPTA;

• Must be well-versed in customer service and possess excellent interpersonal skills/phone etiquette;

• Must be flexible when encountering tight time schedules and to effectively interact with internal and external contacts;

• Ability to independently plan, organize, prioritize, and manage multiple projects and priorities with accuracy and close attention to detail;

• Must be able to meet strict deadlines and work extended hours when necessary.

Education:

• High School Diploma or GED and the equivalent of an associate degree required.

• Degree in Accounting or Finance is preferred.

Experience:

• Experience with accounting/general ledger systems is helpful;

• Solid knowledge of Microsoft Office, particularly Excel;

• Excellent problem solving and time management skills;

• Ability to work well both independently and with a team.

OR: any combination of education and experience that shall be substantially equivalent to the above education and experience.

Independent Action:

Ability to independently plan, organize, prioritize, and manage multiple projects and priorities with accuracy and close attention to detail.

Demonstrated ability to work independently with minimal supervision, follow directions well and follow through with assignments until completed.

Supervisory Responsibility:

None

Interested applicants should submit their cover letter, resume, certifications, licensure, transcript copies and RIPTA employment application to the Human Resources Department, 705 Elmwood Avenue, Providence, RI 02907 or via email to jobs@ripta.com no later than Friday, March 15, 2024. To apply on-line, visit www.ripta.com/careers. Telephone calls will not be accepted.

RIPTA is an Equal Opportunity Employer: It is the policy of the Rhode Island Public Transit Authority that no employee or applicant for employment will be discriminated against regardless of race, color, sex, age, national origin, religion, disability status, veteran status, sexual orientation, marital status and/or gender identity or expression.

Job Type: Full-time

Pay: $50,915.70 - $63,644.61 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Providence, RI 02907: Relocate before starting work (Required)

Work Location: In person