Weatherization Billing Clerk

Job Type
Full-time
Description
Job Purpose:
Under General Direction from The Director of Energy & Housing Stability Programs.
The WX Billing Clerk will work closely with the Director of Energy supporting the Weatherization Department financial record and daily operations. The Billing Clerk supports the Weatherization team during home visits and the daily intake process.
This position is responsible for assisting the Director of Energy with the overall organization and functioning of the Weatherization & Healthy Homes Program. This includes but is not limited to, contractor invoicing, financial record, file processing, maintaining communications, planning, monthly and quarterly reports and being a team player.
Reports to: Director of Energy & Housing Stability Programs
Job Duties:

• Maintain accurate records and submit required reports by the required monthly deadline to the Director of Energy.
• Responsible for supporting the Director to meet with contractors and WX Energy Auditors to inform them of the program's rules and assist them with the implementation.
• Advocate for clients services with vendors, contractors, and utility funders.
• Responsible for implementation and maintenance of internal monitoring processes of WX Billing process.
• Meet with auditors and vendor to request and monitoring contractor invoices as needed.
• Establish and maintain relationships with other agencies and organizations dealing with billing process.
• Attends required meetings, training, seminars, and conferences as needed/required to enhance expertise and professionalism in agency activities as scheduled by the Director and/or funding sources, outside agencies, etc., to fulfill job/project (s) requirements.
• Functions on behalf of the Director in his/her/theirs absence by specific assignment of the Director.
• Follow step-by-step activities as outlined in the Weatherization administration and procedures manual.
• Maintain current, valid driver's license and liability insurance at all times on any personal vehicle used to conduct CAPP business.
• Participate in professional development, sometimes off-site, at the request and support of the Director.
• Must be responsible and able to handle confidential material, organize effectively, and work independently.
• Oversees the integrity of the software data input into a software for the Weatherization program.
• Serve as Emergency Boiler season contact, send out jobs & waivers.
• Prepare emails regarding bids for HSR.
• Prepare contractor invoices for data entry and payments.
• Maintain weatherization contact logs, and contact with contractors.
• Maintain the departmental schedule to include meetings, trainings, and changes in the regular daily schedule for all department components.
• Maintains accurate filing system of all work orders, pre and post weatherization inspections, work handed out to contractors, work in process, go-backs, and work completed.
• Assists with clerical computations against the inventory of materials, as needed. If necessary, adjust errors in calculation or count, or investigate discrepancies and reports to the Director.
• Maintain excellent rapport with residents, funders, contractors, and community partners.
• Assist the Director of Energy with managing the contracts of our contractors receiving the liability insurances for the contractors.
• Coordinate the referrals between Wx & Healthy homes.
• Wx & Healthy Home Properties weekly and monthly report
• Screen and send internal and external referrals.

Requirements
Education and Experience:

• Minimum, High School Diploma, equivalent GED, or Bookkeeping certification and three-year of billing experience and/or managing account balances.
• Have good interpersonal, written and oral communication skills.
• Be proficient in Microsoft Office applications; be proficient in Excel, as this would be a major role in this position
• Be able to maintain a level of professionalism at all times and represent CAPP to the standards outlined in our policies and procedures.
• Have the ability to multi-task, prioritize duties and meet deadlines.
• Candidate must be organized, friendly and possess meticulous attention to detail.
• Good Attendance a must.
• Must be able to enter information into a database system in an accurate, yet time sensitive manner to ensure accuracy of final bill.
• Must possess above average computer and communication skills
• Must have the ability and professional maturity to work as part of a team or individually

Benefits:

• Full time position includes standard employee package (medical, dental, paid time off, holiday pay, retirement plan access, life insurance, supplemental medical/vision plans);
• Other benefits (some restrictions apply): Birthday off, BJs Club membership, T-Mobile discount, paid professional development opportunities, local transportation to/from work, others;
• This position is eligible for flexible scheduling

Job details:

• Non-Exempt/Full-time hours 37.5 hours per week M - F (with the flexibility to work occasional nights and weekends)
• Annual Salary $45,000- $50,000 depending on experience
• Must have reliable transportation (mileage will be compensated)
• Must have and maintain a valid driver's license and vehicle insurance
• Must be able to lift up to 30 pounds without assistance
• BCI - Background Criminal Investigation
• Frequently sitting for long periods using computer keyboard and other office machines.
• As needed, driving for meetings, presentations, and site visits in outlying areas to complete work responsibilities
• Regular bend, kneeling, stooping, bending, and reaching

Salary Description
$45,000 - $50,000 per year