Accounting Clerk Ii

 

GCI's Accounting Clerk II is to be an integral part of the Accounting department's support function by performing a variety of processing, approvals, adjustments, administration, reporting, and research in a timely and efficient manner by following established guidelines. Based on the assignment of the position, primary focus may rotate and can be any of the following: Accounts Payable Audit, Accounts Payable, Accounts Receivable, and Billing & Treasury.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES AT ALL LEVELS:

Ensure appropriate accounting policies, procedures, and regulations are adhered to and all necessary internal controls are implemented, documented, and followed. Take on new and additional tasks as assigned and assist in other focus areas as needed.

Focus Areas**: 

• Accounts Payable                                                          
• Accounts Payable Audit
• Accounts Receivable
• Treasury

**Note: for these roles hiring manager is responsible for communicating to your recruiter what Focus Area and Remote Status is required for your posting.

 Accounts Payable:

  Process invoices for payment to include but not limited to: scanning invoice documentation for electronic routing and approval, match invoices to corresponding purchase orders, electronically attach supporting documentation to the invoice record, and data entry of invoices for payment processing.   Reconcile vendor statements documenting all discrepancies. Process check, NACHA, and corporate card payment runs and wire transfers. Maintain vendor records and verify all change requests to minimize fraud risk.   Respond to vendors and internal customers promptly and professionally. 

Accounts Payable Audit:

  Set up new and modify vendors in Oracle Accounts Payable system.    Administration of the corporate credit card program. Set-up employees in corporate credit card program. Verify data and check for valid expenditures on out-of-pocket expenditures.   Set up wire payments and coordinate their completion.   Respond to vendors and internal customers promptly and professionally.    Quality Assurance review of invoices to verify accurate information, documentation, and approvals are in place per internal controls. Transmit journal entry to general ledger group timely and with correct data.

Accounts Receivable:

  Prepare invoices, credits, and adjustments for internal and external customers, to include, but not limited to, recurring and non-recurring billings. Process and balance employee receivable requests within accounting software. Generate and distribute statements.    Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Complete research and filing as needed.   Balance and complete month-end Accounts Receivable module close to include month-end imports and exports to the General Ledger.   Respond to internal customers promptly and professionally.

Treasury:

Responsible for researching and processing payment inquiries, refunds, transfers, and bank/deposit corrections using demonstrated banking and/or cash handling experience.

  Daily Store, Lockbox, Credit Card, and Treasury balancing and processing.   Process daily mail to include encoding (virtual lockbox), posting payments in Oracle, and company billing systems.   Respond to internal customers promptly and professionally.    Process customer department charge credits and non-sufficient funds (NSF's). Prepare bank deposits and adjustments.     COMPETENCIES:

• Demonstrated commitment to GCI's core values of diversity, equity, and inclusion (DEI) by promoting and maintaining an inclusive and equitable work environment for all employees and contractors, and in interactions with customers, vendors, and the public. 
• ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve.
  • Able to work independently while supporting a team environment.
• BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI's Code of Conduct for Employees - the Basic Principles.
• COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances.
• COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally.
  • Strong communication and interpersonal skills, both written and verbal, with a positive and professional attitude.
• COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI's Code of Business Conduct & Ethics.
  • Must maintain strict confidentiality regarding sensitive, proprietary, and confidential internal and external customer information.
• CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction.
• RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations.
  • Committed to meeting various filing deadlines timely and accurately.
• RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving.
  • Demonstrated expertise in a variety of accounting concepts, practices and procedures.
  • Strong analytical, problem-solving, organization, and time management skills.
  • Ability to accurately operate a 10-key by touch. 
  • Strong attention to detail.
• SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures.
• Proficient computer skills and MS Office knowledge (e.g., Outlook, Teams, Word, Excel) to complete job duties effectively, such as using the company intranet and to accurately retrieve and input information into database or equivalent.

Internal Control Considerations:  Responsible for following all internal control procedures. Oracle system access and access to billing systems depend upon focus area.

 

Level Definition

Position Title: Accounting Clerk II 

Grade: A07

Additional Job Requirements:

This is an intermediate level position that functions under moderate supervision. 

Minimum Qualifications:

Required: *A combination of relevant work experience and/or education sufficient to perform the duties of the job may substitute to meet the total years required on a year-for-year basis

• High School diploma or equivalent.
• Minimum of two (2) years of experience in accounting, finance, payment processing, or related background. *

Preferred: 

• Associate degree in accounting or related field.
• Experience with Oracle accounting software.
• Telecommunications experience. 
• Other telecom industry or job specific certifications. 

    Required at ALL Levels

DRIVING REQUIREMENTS: 

• This position may require access to reliable transportation for occasional travel between retail store locations, offices, worksites, or other locations as needed.

PHYSICAL REQUIREMENTS and WORKING CONDITIONS:  

• Work is primarily sedentary, requiring daily routine computer usage.
• Ability to work shifts as assigned, work in standard office/home office setting, and operate standard office equipment.
• Ability to accurately communicate information and ideas to others effectively.
• Physical agility and effort sufficient to perform job duties safely and effectively.
• Ability to make valid judgments and decisions. 
• Work hours are generally Monday through Friday from 8:00 a.m. to 5:00 p.m.
• Available to work additional time on weekends, holidays, before or after normal work hours when necessary. 
• Must work well in a team environment and be able to work with a diverse group of people and customers.
• Virtual workers must comply with remote work policies and agreements.

The company and its subsidiaries operate in a 24/7 environment providing critical services to Alaskans and may need to respond to public health and safety matters or other business emergencies. Due to business needs employees may be contacted outside of the core business hours to respond to the immediate emergency. As such, you will be requested to provide emergency after hours contact numbers, to include your home and cell phone numbers if you have those services.                                                                                                                                                   EEO: GCI is an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, mental or physical disability, veteran status, or any other status or classification protected under applicable state or federal law.  DISCLAIMER:  The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.