Clerk I, Accounting

Job Description
GCI's Clerk I, Accounting will be an integral part of the Accounting department's support function by performing a variety of processing, approvals, adjustments, administration, reporting and research in a timely and efficient manner by following established guidelines. Based on the assignment of the position the focus can be following: Accounts Payable Audit, Accounts Payable, Accounts Receivable, and Treasury.
Essential Duties:
Focus in Accounts Payable Audit:

• Quality Assurance review of invoices to verify accurate information, documentation, and approvals are in place per internal controls.
• Administration of the corporate credit card program.
• Function as the contact person with banks regarding fraudulent charges and other inquiries.
• Verify data and check for valid expenditures on corporate credit card expense reports.
• Set-up employees in corporate credit card program.
• Transmittal of journal entry to general ledger group timely and with correct data.
• Set up new vendors in Oracle Accounts Payable system.
• Set up wire payments and coordinate their completion.
• Respond to vendors and internal customers promptly and professionally.
• Ensure appropriate accounting policies and procedures and applicable regulations are followed and all necessary internal controls are implemented, documented and followed.
• Take on new and additional tasks as assigned.

Focus in Accounts Payable:

• Process invoices for payment to include but not limited to: scanning invoice documentation for electronic routing and approval, match invoices to corresponding purchase orders, electronically attach supporting documentation to the invoice record, and data entry of invoices for payment processing.
• Reconcile vendor statements documenting all discrepancies.
• Process check, NACHA, and corporate card payment runs and wire transfers.
• Maintain vendor records and verify all change requests to minimize fraud risk
• Respond to vendors and internal customers promptly and professionally.
• Ensure appropriate accounting policies and procedures and applicable regulations are followed and all necessary internal controls are implemented, documented and followed.
• Take on new and additional tasks as assigned.

Focus Accounts Receivable:

• Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
• Prepare invoices, credits, and adjustments for internal and external customers, to include, but not limited to, recurring and non-recurring billings.
• Process and balance employee receivable requests within accounting software.
• Balance and complete month-end Accounts Receivable module close to include month-end imports and exports to the General Ledger.
• Generate and distributed statements.
• Complete research and filing as needed.
• Respond to internal customers promptly and professionally.
• Ensure appropriate accounting policies and procedures and applicable regulations are followed and all necessary internal controls are implemented, documented and followed.
• Take on new and additional tasks as assigned
• May be called upon to assist in Treasury duties

Focus in Treasury:

• Demonstrated banking and/or cash handling experience (time should align to level being hired)
• Responsible for research and processing payment inquiries, refunds, transfers, bank/deposit corrections.
• Daily Store, Lockbox, Credit Card and Treasury balancing and processing
• Process daily mail to include encoding (virtual lockbox), posting payments in Oracle, and company billing systems
• Process customer department charge credits and non-sufficient funds (NSF's)
• Prepare bank deposits and adjustments
• Respond to internal customers promptly and professionally.
• Ensure appropriate accounting policies and procedures and applicable regulations are followed and all necessary internal controls are implemented, documented and followed.
• Take on new and additional tasks as assigned

Job Qualifications at All Levels:
Knowledge, Skills and Abilities:

• Demonstrated expertise in a variety of accounting concepts, practices and procedures,
• Strong communication and interpersonal skills, both written and verbal, with a positive and professional attitude.
• Computer knowledge with Windows experience to include Excel and Word required.
• Strong analytical and problem solving skills, organization and time management skills.
• Ability to accurately operate a 10-key by touch.
• Time management and organizational skills required.
• Attention to detail.
• Ability to learn quickly, keep confidential information secure, and work with minimal supervision.
• Dependable with commitment to meeting various filing deadlines.
• Must be able to work independently and cultivate a collaborative team environment
• Ability to work discretely with confidential information required.
• Take on new and additional tasks as assigned.

Internal Control Considerations: Responsible for following all internal control procedures.
Oracle system access and access to billing systems dependent upon focus area.
Certifications: Industry specific certifications are highly valued and can contribute toward education.
Movement within the levels of the job family is based on experience, job performance, and attributes.
Clerk I, Accounting
Grade: A06
Additional Job Requirements: This is an entry level position working under close supervision within the accounting team.
Perform administrative duties:

• Ensure adequate inventory of office supplies/order as needed
• Scheduling; meetings for staff, including room reservation, meals and audio/visual equipment
• Receive and direct incoming visitors and act as the point of contact for floor access.
• Participate in projects as needed/required

Minimum Qualifications:

• Minimum of one year of accounting experience, finance, payment processing, payables processing, electronic document processing and storage, or applicable experience required.
• High School diploma or equivalent required.
• Associates degree in Accounting or related field highly desired and degree can be substituted for relevant work experience.

Job Requirements At All Levels
Because GCI is a federal contractor subject to Executive Order 14042, GCI employees may be required in the future to be fully vaccinated* against COVID-19 as a condition of employment. If this occurs, GCI will consider requests for accommodation if an individual's medical condition, disability, or sincerely held religious belief prohibits receipt of the COVID-19 vaccine.
Physical Requirements: Physical effort may include stooping, kneeling, touching, feeling, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions. Clarity of vision to see near, mid-range, and color. Ability to lift and carry up to 25 lbs.
Working Conditions: Inside office work, generally sitting upright in an office cubicle working at a PC in a climate-controlled space. Work hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. Overtime is required when necessary. Must work well in a team environment and be able to work with a diverse group of people and customers.
The company and its subsidiaries operate in a 24/7 environment providing critical services to Alaskans and may need to respond to public health and safety matters or other business emergencies. Due to business needs employees may be contacted outside of the core business hours to respond to the immediate emergency. As such, you will be requested to provide emergency after hours contact numbers, to include your home and cell phone numbers if you have those services.
Driving Requirements (if applicable): Must possess and maintain a valid driver's license, proof of insurance and a satisfactory driving record.
EEO: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or another characteristic protected by law.
Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, and responsibilities required of employees assigned to this job.
About Us
Headquartered in Alaska with additional locations throughout the U.S., GCI has worked for more than 40 years to deliver communication and technology services to some of the most remote communities and in some of the most challenging conditions in North America. GCI is a pioneer in its field, bringing telemedicine and online education capabilities to communities across the state and continuing efforts to connect the Arctic globally as well as providing strong services to consumer and business markets. GCI's introduction of 1 GIG internet speeds in the state as well as its innovative partnership with Apple are among the countless ways the company has transformed communication and quality of life for Alaskans.
EEO: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or another characteristic protected by law.