Accounts Payable Clerk Temporary

Accounts Payable Clerk is responsible for the maintenance of various vendor accounts and performs basic accounting data entry and record keeping of Accounts Payable transactions and reports.

Reporting Relationships

1. Reports to: Manager,General Accounting
2. Directs: None

Representative Duties

1. Performs data input, verification, posting and validation of contract invoice, purchase order, and voucher transactions.
2. Reviews and verifies amounts, signature authorities, invoice dates, completion or receipt dates, account numbers, etc. and enters invoice data.
3. Performs research and resolves any discrepancies via documentation and/or communication with contracting representative, procurement/purchasing representative, vendors, and/or requestors. Makes necessary corrections, and has requestor approve invoice for payment.
4. Responds to and resolves vendor and internal inquiries regarding payment and accounting status of invoices.
5. Performs weekly check runs for all approved invoices.
6. Maintains and verifies accuracy of credit card transactions/statements.
7. Provides reminders to all authorized credit card holders of necessary timelines.
8. Runs error reports when necessary and makes any needed adjustments.
9. Using the applicable software application and/or templates, exports credit card information to produce appropriate journal entries.
10. Reconciles vendor statements for contract, purchase order and voucher invoice transactions by reviewing vendor statements to ensure accuracy. Resolves discrepancies by working with appropriate vendor and/or internal customer.
11. Prepares invoices for meal overcharges and reviews all external invoices from meal and lodging vendors.
12. Writes journal entries as necessary to correct payables transactions in general ledger.
13. Distributes Accounts Payable checks.
14. Disburses payroll checks and advices to employees. Files payroll reports, payroll actions and other payroll information.
15. Scans and files Accounts Payable transactions.
16. Performs other job-related duties as assigned.

Relationships

Internal

• Manager, General Accounting: Reports to and receives work assignments and direction from. Keeps Manager informed of problems and progress in all areas of work.
• Accounting Personnel: Responds to inquiries and provides information as required.
• Other Departments: Receives requests from, provides assistance to and exchanges information as required.

External

• External Auditors: Provides source document information to and answers procedural questions to permit auditors to perform their function.
• Vendors: Respond to and resolve inquiries regarding payment of invoices.

MINIMUM QUALIFICATIONS

Education

High school diploma or equivalent, required. Completion of an introductory level accounting course, preferred.

Experience

One (1) year of accounting experience, required.

Job Knowledge/Skills/Abilities

Must be familiar with and/or understand accounting principles, account reconciliation, file maintenance, invoicing, etc.

Basic proficiency in the use of software applications is required.

Must have strong numerical data entry skills and attention to detail. Must be able to organize and manage multiple projects and priorities.

Must have good communication skills, oral and written. Problem-solving and analytical thinking skills are required.

Special Position Requirements

Occasional overtime and travel may be required.

Working Conditions

Work is performed in a standard office environment with regularly scheduled working hours.

Chugach Electric Association is a member-owned cooperative, headquartered in Anchorage, Alaska's largest city. Anchorage itself sits at the base of the Chugach Mountains. Chugach is pleased to provide reliable, affordable power to more than 92,000 members from Anchorage to the northern Kenai Peninsula, and from Whittier on Prince William Sound to Tyonek on the west side of Cook Inlet. We service over 113,000 locations with 3,782 miles of transmission and distribution lines. We have many services that make it easy to power homes and businesses with Chugach.

A little more about us: Chugach has been around for a long time, recently celebrating 75 years! We are a stable company, in a stable industry. And while we may have stability, we are modern, sustainable and forward-thinking to ensure that we provide reliable services for generations to come. We also pride ourselves on the longevity of our employees. We have several 20, 30 and 40 + year tenured employees who continue foster an inclusive, innovative corporate environment. Find your spark!

Chugach's corporate vision:
Responsibly developing energy to build a clean, sustainable future for Alaska.

Chugach's corporate mission:
We provide safe, reliable, and affordable electricity through superior service and sustainable practices, powering the lives of our members.

Chugach's corporate values:
Guided by our values of safety, accountability, and sustainability, we are committed to serving our members, the community, and the Chugach team.

Equal Employment Opportunity
It is a policy of Chugach Electric Association, Inc., to recruit, hire, train, promote, and compensate persons without regard to race, color, religion, national origin, sex, marital status, pregnancy, parenthood, physical or mental disability, veteran's status, age, or any other classification protected by applicable, federal, state, or local law.
Chugach is also an affirmative action employer.