Accounting Clerk - Accounts Payable (Ap)

We are looking for an Accounting Clerk to join our corporate accounting team and support our growing business.  As an Accounting Clerk, you'll play a strong supporting role, completing many administrative and clerical duties. You'll perform basic office tasks, assist with reporting, researching, and resolving discrepancies. You may also help with Accounts Payable and processing invoices.

You'll enter and review financial figures on invoices and vendor account statements. You can expect to handle communications with vendors, clients, and internal departments, assist with inventory, database, and record maintenance, prepare financial reports, and generally ensure that the office operations are running smoothly.

This is a great entry level role in accounting and gives you the opportunity to learn our various businesses, SAP, accounting practices and the various accounting work streams.

The ideal candidate is well organized, accurate, good with numbers and Microsoft office, eager to learn and can handle a wide variety of tasks. This job is full-time in our Dearborn, MI offices. 

Accounting (AP) Clerk Responsibilities:

An Accounting Payable Clerk is responsible for paying the outgoing invoices or bills on behalf of a company by using their expertise and various accounting and automation tools. Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Tasks include but are not limited to:

• Perform basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Process invoices on a timely and accurate basis, including follow up with internal business partners
• Perform day to day financial transactions, including verifying, classifying, and recording Accounts Payable data
• Provide assistance with invoices and payments
• Type accurately, prepare, and maintain accounting documents and records
• Reconcile the Accounts Payable ledger to ensure that all bills and payments are accounted for and properly posted
• Type accurately, prepare, and maintain accounting documents and records
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and vendor statements
• Resolve payment disputes between all responsible parties
• Generate reports detailing Accounts Payables status
• Maintain and promote excellent vendor relations
• Basic understanding of expense accounts and cost centers
• Understand compliance issues around Accounts Payable processes (W-9, sales tax, etc.)
• Research, track, and restore accounting or documentation problems and discrepancies
• Respond appropriately to a vendor, client, and internal requests
• Maintain company codes for clearing, CIA requests (Cash In Advance), utilities, and packaging as assigned
• Ensure company code/job responsibilities run smoothly and efficiently

Accounting (AP) Clerk Requirements:

• High school diploma or general education degree (GED) required; some accounting credits from a college program preferred
• 1 to 3 years in a clerical, data entry or business-related setting highly preferred

• General knowledge and understanding of basic accounting procedures - and/or willingness to learn

• Business-level English, both verbal and written
• Reading comprehension skills strong enough to read and interpret financial documents

• Aptitude for numbers; ability to perform mathematical calculations quickly and accurately

• Skilled multi-tasker with excellent time management
• Ability to perform filing and record keeping tasks; data entry and word processing skills
• Hands-on experience with spreadsheets and financial reports
• Ethical behavior when dealing with sensitive financial information; willingness to comply with all company, local, state, and federal financial regulations
• High level of accuracy and efficiency; attention to detail
• Well organized
• Strong verbal and written communication and customer service skills
• Courteous, professional manner; ability to foster and maintain business and client relationships

• Ability to use MS Office; beginning to intermediate Excel skills

Related benefits of the job:

• Paid time off and holidays
• 401K savings plan with company match
• Opportunity to earn annual merit increase
• Medical, dental, vision, disability, and life insurance available
• Multiple employee engagement and volunteer opportunities
• Development and growth opportunities on the Accounting, Purchasing or other company teams

Our EEO Policy:  Hollingsworth provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Hollingsworth complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Hollingsworth expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hollingsworth Logistics Group's employees to perform their expected job duties is absolutely not tolerated.

Our Tobacco Policy:  As of May 1, 2007, Hollingsworth prohibits the hiring of new employees who show the use of tobacco with the exception of employment in California and West Virginia.