Accounting Clerk

Established in 1948, Mechanical Contractors LLC. (MCI) is a leading provider of comprehensive building design and solutions across North and South Carolina. With offices in Charlotte and Raleigh, NC, MCI has been at the forefront of innovation in the HVAC industry. We are currently seeking an Accounting Clerk to play a pivotal role in the financial operations of the company by managing the accounts payable, receivable, and purchasing processes alongside a supportive team. This position requires attention to detail, organizational skills, and a strong understanding of financial transactions. The Accounting Clerk is responsible for ensuring accurate and timely processing of invoices, payments, and receivables to maintain the financial health of the organization. This role reports to the CFO and is located in Charlotte NC.

Company Overview

As a full-service mechanical subcontractor since 1948, MCI is singularly focused on providing exceptional quality in the design, installation, and service maintenance of building systems to our customers. As an employer, MCI looks to provide our team members with unique opportunities for challenge and individual growth through exciting projects, a safe working environment, and a comprehensive work-life balance. We aren't looking to hire just anyone; we look for great people with excitement for their careers to join our growing teams.

If you're interested in belonging to a 100% employee-owned organization that will help you grow and quickly progress in your career, consider MCI, and apply today!

Job Responsibilities

Accounts Payable:

• Receive, verify, and code invoices from vendors before entering them into the accounting system.
• Ensure all payments have proper approval and authorization.
• Maintain current W9 forms for all subcontractors and vendors.
• Code and input weekly expenses as directed by supervisors.
• Monthly, retrieve, format, and code credit card statements from the PNC Active Pay website, entering data into the accounts payable system.

Accounts Receivable:

• Keep Certificates of Insurance (COIs) up to date for all customers.
• Utilize an Excel spreadsheet to accurately track and record daily checks received.
• Process credit card payments following strict accuracy and security protocols.
• Actively follow up on overdue payments, communicating with customers about their balances, and working with the billing team to ensure timely resolutions.

Purchasing Coordination:

• Handle the distribution, completion, and maintenance of purchase orders and their listings.
• Monitor incoming stock tickets and pricing to guarantee accuracy and efficiency in purchasing activities.

Office Supplies and Administration:

• Regularly restock office and maintenance supplies and manage the ordering and stocking supplies for the main building.
• Efficiently handle incoming and outgoing mail, manage the postage meter, and conduct mail pickups from the post office.
• Oversee material orders and service calls for copiers to ensure they remain in optimal working condition.

Qualifications

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience as an Accounts Payable/Accounts Receivable Clerk or in a similar role.
• Familiarity with accounting software; proficiency in Viewpoint Construction software is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Compensation

$24.00 26.00 hourly based on experience.

MCI Career Benefits

At MCI, we believe in investing in our team members. We offer comprehensive benefits, including:

• Robust medical, dental, and vision insurance options.
• Generous paid time off (PTO) plan based on tenure.
• Short- and Long-Term disability coverage.
• Individual and partner life insurance.
• Empowering 401k program with an impressive company match.
• Participation in our Employee Stock Ownership Program (ESOP).

Employee ownership means that you don't just work at MCI, you own a piece of MCI. You contribute your ideas, effort, and teamwork to increase the company's performance and profitability, which then goes back to you as a shareholder. ESOP participants have 2.2 times as much in retirement plans and 20% more financial assets overall compared to non-ESOP companies.

We can't make you rich overnight, but if you commit to MCI, our ESOP ensures that our success is your success.